This step-by-step guide will help you add journal articles, book chapters, and article web links to your electronic Course Reserves page. You can choose to upload a pdf, provide a stable link to an article website, or bring in loose leaf copy of the article for Course Reserve Staff to scan and upload.

First, log in using your UCSB NetID:

log in screen

Once you log in, you should see a list of current and upcoming courses which were uploaded from the Registrar’s list of courses. If you do not see your classes, please let the Course Reserves Staff know. For this example, we will be adding an article to the class ARES 101:

Click on the course number and the Course Details page will appear which shows course information. If you have other items (books, videos) that you have added to the class, they will appear on this screen. In order to add items to the class, click on Add Reserve Items in the left-side menu.

This menu also allows you to add a cross-listing, add a course proxy user (such as a Teaching Assistant who will help manage this class content), and view how many times the electronic Course Reserves have been viewed (Reserve Item Usage).

 Course ToolsOnce you click on Add Reserve Items, you will be given a choice of item types to place on Reserve. Click on the Article icon to add journal articles.

article iconEnter as much citation information as possible, the fields marked with the red asterisk are required.

Article Info

The DOI (Digital Object Identifier) is not required but helpful to add, if known, since it is a stable link.  You have the option of adding Notes for the Course Reserves Staff (which will not appear on the public page). You can also add Tags to identify for your students which items are assigned for certain weeks. For an article, the question “how will this item be supplied?” has three options:

Supply options If you choose the option I will upload a file, click the ‘submit’ button at the bottom of the screen and you will be prompted to select a PDF file to be uploaded on the following screen. If you need to upload a Word doc or other file type, please use the Syllabus, Lecture Notes, Exams, etc. file to upload other file types.

If you choose the option I will bring the material to the library, please make sure that the full bibliographic citation, legibly handwritten or typed, must be on the first page of any document that is drawn from a copyright-protected source.  Materials submitted without this information will not be processed. 

If you choose the option The item should link to a website, enter the full URL in the box provided.

If you wish to restrict the article to viewing only during a specific time period (i.e. midterm week or finals week), you can delineate a start and stop date at the bottom of the Article Entry screen. The dates set must fall within the quarter start/stop dates, otherwise the item will not be viewable.

item restrictions

Once you submit items for processing, they will be reviewed by Course Reserve Staff. You can check on the progress of your materials by choosing the Course from the main menu, then click on the individual item. At the bottom of the Reserve Item screen, the Tracking information lets you know where the item is at in processing.

tracking item