Special Collections: Frequently Asked Questions

Logistics:
Q1. Where are you located, and what are your hours?
Q2. Where do I park?

Using the Collections:
Q3. Do I need to register before arriving to Special Collections?
Q4. Do I need to make an appointment to use the collections?
Q5. How do I use Special Collections materials?
Q6. May I copy Special Collection materials, or will you make a copy for me?
Q7. How can I search the collections?
Q8. I know that the University Archives are part of Special Collections. Does that mean that I need to go there to see the yearbook, La Cumbre, or to see older issues of the campus newspaper, Daily Nexus?
Other:
Q9. Why is the book I want to see in Special Collections? What makes it so "special"?
Q10. What is on exhibit, and where is the exhibit located?
Q11. How can I find out about programs and events?
Q12. How can I support the Department of Special Collections?
Q13. How do I apply for a job in Special Collections?
Q14. Where can I view course descriptions from the UCSB General Catalogs?
Q.15. Who do I contact for Dissertation Binding?

 

Logistics

Where are you located, and what are your hours?

A1. We are located on the third floor of the Davidson Library. Please see Hours and Location for additional information on how to get to the UCSB campus and to the Davidson Library.

Where do I park?

A2. For parking information, visit: Campus Parking and Information Services.

Using the Collections

Do I need to register before arriving to Special Collections?

A3. It is required for all patrons to register as a "researcher" in order to request and access Special Collections materials. It is recommended that all patrons create their Special Collections Research Account prior to arrival to the department for faster and easier registration. You can begin the registration process at the Special Collections Research Account webpage. There is also access to a limited number of public computers at our service desk where patrons can also register.

Do I need to make an appointment to use the collections?

A4. Though individuals do not need to make an appointment ahead of time to use the collections, we recommend that requests be placed ahead of time using the Special Collections Research Account online system. For more information visit the help page. We especially recommend this to out-of-town researchers or researchers working on time-sensitive projects along with contacting the Reading Room staff at least two weeks ahead of your visit. Some materials need to be retrieved from off-site and will not be immediately available without advance notice. All researchers looking at a broad range of materials will benefit from submitting their requests through the Special Collections Research Account system ahead of time so that we may assemble the requested materials in advance of your visit. Additionally, you may want to contact one of our curators or other Special Collections staff for more in-depth reference assistance.

All classes or groups that would like to use our materials in instruction or presentation need to make an appointment in advance by contacting the Reading Room. Please see our Classes and Group Visits page for additional information.

How do I use Special Collections materials?

A5. All materials in the collections are non-circulating and can only be used in the Reading Room. You do not need a UCSB library card in order to use the collections, but you will need to supply an official form of photo identification (such as a drivers' license or student card) after registering for a Special Collections Research Account online. For detailed information, please read our policies for working with the collections.

May I copy Special Collection materials, or will you make a copy for me?

A6. Limited reproduction may be possible. Suitability for reproduction will be determined by Special Collections staff on a case-by-case basis. All reproduction will be done by Special Collections staff. Requests made by email, phone or postal mail, will need to be submitted online using your Special Collections Research Account. A summary of our charges is available here. Additional charges may apply for commercial publication or reproduction.

How can I search the collections?

A7. To find published materials, you may use the UCSB Library Catalog. To search only for materials in Special Collections, click the tab to perform an Advanced Search and limit your search location to Special Collections.

To find archival materials, you can use the side bar on the right side of the screen to search either our entire website (top search bar) or our collection inventories on the Online Archive of California (bottom search bar). Some archival collections are cataloged in the UCSB Library Catalog; however, for detailed information about most collections you will need to use the other resources stated above.

Please feel free to contact the Reading Room or come into the department if you need help with searching for materials.

I know that the University Archives are part of Special Collections. Does that mean that I need to go there to see the yearbook, La Cumbre, or to see older issues of the campus newspaper, Daily Nexus?

A8. Although we do keep archival copies of the yearbook, La Cumbre, circulating copies of the yearbook are available in the Main Stacks [LD800 .S35L]. Issues of the Daily Nexus from 2000/2001 onward are available online through the Daily Nexus website. Issues older than that are available on microfilm located in the Main Library [LB3621.65 D35].

If you find that the year or issue you would like to see is missing from the Main Stacks or is checked out, you may use our archival copies, but you will be required to fill out the standard researcher form, supply photo identification (such as a drivers' license or student card), and abide by all Special Collections policies.

Other

Why is the book I want to see in Special Collections? What makes it so "special"?

A9. There are many different reasons why a book may be in Special Collections, including age, scarcity, condition, format, context, or donor request. Variant editions of the same title may be available in the Main Library and can be found by searching the UCSB Library Catalog. You may be able to find a copy to borrow through another library via Interlibrary Loan by searching the Melvyl catalog. Please be aware that you will need a UCSB library card in order to utilize our Interlibrary Loan service.

What is on exhibit, and where is the exhibit located?

A10. The current exhibit is on display in the Special Collections department, on the third floor of the Donald Davidson Library.

How can I find out about programs and events?

A11. News and Events listings are available on the website.

Visitors can also sign up for the Special Collections RSS feed, to obtain electronic announcements describing news and exhibits.

How can I support the Department of Special Collections?

A12. Please visit our support page for more information on giving to Special Collections.

How do I apply for a job in Special Collections?

A13. For staff positions, please visit UCSB Library Human Resources to see library job postings, or check the UCSB Human Resources website.

For student positions, please visit the Student Employment UCSB Library Human Resources page to view and apply for curent openings.

Where can I view course descriptions from the UCSB General Catalogs?

A14. Past General Catalogs starting from 2006 to the present are available on the web at http://my.sa.ucsb.edu/catalog/current/past_catalogs.aspx. Older catalogs have been microfilmed and are available in the microform collection down on the first floor. Special Collections maintains archival copies of the catalog which have been disbound, and are therefore not for patron use.

Who do I contact for Dissertation Binding?

A15. Bound personal copies of graduate dissertations can be ordered through the Conservation Section of Acquisitions and Resource Management Services (ARMS) at Davidson Library. For general information regarding dissertation binding please visit the ARMS Dissertation Binding webpage.