Using the Collections:
Q3. Do I need to make an appointment to use the collections?
Q4. How do I use Special Collections materials?
Q5. May I copy Special Collection materials, or will you make a copy for me?
Q6. How can I search the collections?
Q7. I know that the University Archives are part of Special Collections. Does that mean that I need to go there to see the yearbook, La Cumbre, or to see older issues of the campus newspaper, Daily Nexus?
Q8. Why is the book I want to see in Special Collections? What makes it so "special"?
Q9. What is on exhibit, and where is the exhibit located?
Q10. How can I find out about programs and events?
Q11. How can I support the Department of Special Collections?
Q12. How do I apply for a job in Special Collections?
A1. We are located on the third floor of the Davidson Library. Please see Hours and Location for additional information on how to get to the UCSB campus and to the Davidson Library.
A2. For parking information, visit: Campus Parking and Information Services.
Using the Collections
A3. Individuals do not need to make an appointment ahead of time to use the collections; however, we strongly recommend that out-of-town researchers or researchers working on time-sensitive projects contact the Reading Room at least two weeks ahead of your visit. Some materials need to be retrieved from off-site and will not be immediately available without advance notice. All researchers looking at a broad range of materials will benefit from contacting the Reading Room so that we may assemble the materials you would like to see in advance of your visit. Additionally, you may want to contact one of our curators or our Special Collections librarian for more in-depth reference assistance.
Although you will not need an appointment to view our materials individually, all classes or groups that would like to use our materials in instruction or presentation need to make an appointment in advance by contacting the Reading Room. Please see our Classes and Group Visits page for additional information.
A4. All materials in the collections are non-circulating and can only be used in the Reading Room. You do not need a UCSB library card in order to use the collections, but you will need to supply an official form of photo identification (such as a drivers' license or student card). For detailed information, please read our policies for working with the collections.
A5. Limited reproduction may be possible. Suitability for reproduction will be determined by Special Collections staff on a case-by-case basis. All reproduction will be done by Special Collections staff.
A summary of our charges is available here.
Additional charges may apply for commercial publication or reproduction.
A6. To find published materials, you may use the UCSB Library Catalog. To search only for materials in Special Collections, click the tab to perform an Advanced Search and limit your search location to Special Collections.
To find archival materials, you can use the side bar on the right side of the screen to search either our entire website (top search bar) or our collection inventories on the Online Archive of California (bottom search bar). Some archival collections are cataloged in the UCSB Library Catalog; however, for detailed information about most collections you will need to use the other resources stated above.
Please feel free to contact the Reading Room or come into the department if you need help with searching for materials.
I know that the University Archives are part of Special Collections. Does that mean that I need to go there to see the yearbook, La Cumbre, or to see older issues of the campus newspaper, Daily Nexus?
A7. Although we do keep archival copies of the yearbook, La Cumbre, circulating copies of the yearbook are available in the Main Stacks [LD800 .S35L]. Issues of the Daily Nexus from 2000/2001 onward are available online through the Daily Nexus website. Issues older than that are available on microfilm located in the Main Library [LB3621.65 D35].
If you find that the year or issue you would like to see is missing from the Main Stacks or is checked out, you may use our archival copies, but you will be required to fill out the standard researcher form, supply photo identification (such as a drivers' license or student card), and abide by all Special Collections policies.
A8. There are many different reasons why a book may be in Special Collections, including age, scarcity, condition, format, context, or donor request. Variant editions of the same title may be available in the Main Library and can be found by searching the UCSB Library Catalog. You may be able to find a copy to borrow through another library via Interlibrary Loan by searching the Melvyl catalog. Please be aware that you will need a UCSB library card in order to utilize our Interlibrary Loan service.
A9. The current exhibit is on display in the Special Collections department, on the third floor of the Donald Davidson Library.
A10. News and Events listings are available on the website.
Visitors can also sign up for the Special Collections RSS feed, to obtain electronic announcements describing news and exhibits.
A11. Please visit our support page for more information on giving to Special Collections.
For student positions, please fill out an application at Human Resources, also located on the 3rd floor of the library, and specify on your application that you would like to work in our department.