Purpose

Space in the UC Santa Barbara Library is primarily intended to deliver academic research collections, services, programs and study space to the University, as well as for Library sponsored or co-sponsored events. Use by others for non-Library events remains limited. The UCSB Library is able to make one room available for occasional use to currently-affiliated campus groups to hold meetings or workshops. This room is not available for standing meetings, regularly-scheduled class sessions, or recurring events and series.

Available Spaces

The following room is available for reservation (use the link below for room specifications):

No other Library spaces are currently available for booking. If you have requirements that cannot be accommodated by this space in the Library, it is suggested that you pursue other options on campus, such as Conference Services, IHC, MCC, Mosher Alumni House, or UCen.

Eligibility

Representatives of UCSB departments and offices are eligible to reserve the Library’s available room. This room cannot be reserved for personal use or for use by student groups or alumni groups. Student groups and small groups should take advantage of the self-service reservation system for the Library’s Group Study Rooms.

Fees

The Library does not charge any fees to reserve or use its space. However, recharge account information will be collected during the reservation process to cover any damage, loss, or additional cleaning that results from use of this room. All setup and cleanup are the responsibilities of the event organizer.

Groups must host their meetings free of charge for their attendees.

Reservation Requests & Approval

Groups should submit requests via the Library Space Reservation Request Form. Requests are reviewed by the Library as they are received; a response will be provided within 3 working days. Requests must be made at least 2 weeks ahead of the requested date and at most 2 months in advance.

Guidelines

Groups using this space must agree to this and all other Library policies, in particular the Building Use & Conduct Policy. The Library reserves the right to ask users to discontinue any activity that disrupts the normal activities of the Library. Failure to comply with these policies may result in withdrawal of future meeting room privileges.

Furniture

Furniture is provided in a standard work group layout, with 13 tables & 26 rolling chairs, as shown in the attached diagram. Furniture should not be moved nor should additional furniture be brought into the room.

Technology

The Library recommends that you schedule a technology orientation with our IT staff in advance of your event. Technical support on the day of your event is not guaranteed, but is dependent on availability of support staff. Instructions are provided in the room on how to operate the equipment.

There is wireless connectivity throughout the Library. UCSB faculty, students, and staff can access the wireless network using their UCSB NetIDs and passwords. Guests can follow these instructions to register for access to the UCSB Wireless Web network.

Food and Drink

Reservations in the space do not permit food. Drinks are allowed.

Custodial

The Library does not offer special custodial services to groups with reservations in Library space. This room is cleaned daily, but may show signs of recent use. Groups are required to return the room in the condition it was received. All waste should be disposed of in appropriate receptacles at the end of the reservation period. Failure to return the room to its original condition may result in a charge to the event organizer's account.

Contact

Questions about this policy should be directed to the UCSB Library Administrative Offices at (805) 893-4069.

The UCSB Library reserves the right to relocate an event to a comparable space within the Library, if necessary.