General Information SRC offers limited reference-quality PDF copies of collection documents at no cost to UCSB students, faculty, and staff. We can offer a limited amount of free remote research services, no more than 30 minutes, for community users. This may include providing low-resolution reference copies. SRC also offers a fee-based service to provide high-resolution scans and Audiovisual digitization for researchers. Please review our reproduction policies and our departmental fee structures before requesting reproduction. Audiovisual material duplication requests will require additional fees and time to process, so please closely review those policies.
How to Place a Reproduction RequestTo place a reproduction order request, please use your Special Collections Research Account. If you have any questions about our duplication policies or procedures, contact the appropriate SRC staff.General Policies Permission to duplicate materials, whether as photocopies or scans, is decided on an item-by-item basis based on many criteria including the quantity of materials requested, dimension (size) of the materials, material format, condition of the materials, as well as any applicable rights restrictions based upon donor agreements or copyright law (Title 17 U.S. Code)The following general guidelines govern our reproduction processes:
Limits on reproductions have been established to ensure the preservation of the materials (see Service Fees).
Reproduction requests are accepted pending review by public services staff and curators.
The Department of Special Research Collections reserves the right to refuse any reproduction request and to deny permission to personally photograph collection materials, if, in its judgment, fulfillment of the request would violate copyright law or donor agreements.
No more than 10% or 200 pages (whichever is less) of any published item will be photocopied for researchers. Additional quantity restrictions may apply to some materials.
Reproduction requests for materials stored off site will require additional time for retrieval.
For purposes of preservation, fragile and particularly rare items will not be photocopied. Scanning or photographing of these types materials may be possible. We will help you determine the best method of duplicating the materials at the time of your request.
Permission to copy does not constitute permission to publish. Materials may be protected by copyright law (Title 17 U.S. Code). Further reproduction or publication of images is prohibited unless otherwise permitted by SRC Staff. See our publication and use policies and fees for details on requesting permission to publish and use images.
Any questions about our reproduction policies should be referred to Special Research Collections Staff.
Reading Room Scanning A KIC scanner is available in the reading room for researcher use. The scanner generates low resolution PDF files only. Scanned image files from these scanners can be delivered via email or they can be saved on a portable flash drive. Please bring your own flash drive for use with the KIC scanner.
Personal Photography Personal photographs of SRC collections materials are permitted within the reading room to reduce photocopying and wear on materials but are not intended for large-scale reproduction. Personal photography may occur in the reading room under the following conditions:
Photographs or other images can only be used for personal or research purposes
Permission to photograph does not constitute permission to publish. Photographs and photocopies are permitted for individual research purposes only. (Title 17 US Code)
Materials must be handled appropriately when taking photographs. Items should be laid flat on the table to be photographed. Do not hold materials in the air or place them on the floor. Do not manipulate materials for a better image, eg: pressing on bindings, folding pages. Public Services staff can provide weights or book cradles.
Photography must not disturb other patrons or staff working in the reading room.
Additional equipment including a tripod or additional lights is not permitted.
Photography of the reading room, patrons, or staff is not permitted at any time.
Format Specific Policies
Audio - Original audio materials are not available for playback. Items must first be digitized for access. Depending on media condition and availability of equipment, not all items may be available. Prospective users should contact the Department of Special Research Collections to determine availability of listening copies of specific items, or for an estimate of the time needed to produce such copies.
Moving Image - Original moving image materials are not available for playback. Items must first be digitized for access. Requests for reproductions of moving image materials are evaluated on a case-by-case basis, subject to copyright status of the materials, condition, and to staff and equipment availability. We can digitize most consumer & broadcast videotape formats in-house in our AV Lab. Motion picture film must be digitized at a Library approved digitization vendor. Requests may be fulfilled through a library approved digitization vendor based on the material format, condition, equipment availability, and the quantity of materials requested. Turnaround times for digitization requests depend on many factors. Precise delivery times for digital copies cannot be guaranteed. We do not support rush digitization requests.
Aerial Photographs- Some of our aerial photographs can already be found in digital format through our online map interface called FrameFinder. We are continually adding content to this tool. The FrameFinder tool does not represent all of our holdings, though; images found by using our full imagery catalog and the indexes may be available for free download in our image directory.
