Reproduction Policy

Photocopies and Scans

All users must submit reproduction requests online using their Special Collections Research Account. Requests can be submitted in advance or while at our reading room.

  1. Permission to photocopy does not constitute permission to publish. Photocopies are supplied for research purposes only. Materials may be protected by copyright law (Title 17 U.S. Code).
  2. Permission to reproduce an item is determined on an item-by-item basis. To protect bound volumes, photocopying will only be done one page per copy. For purposes of preservation, fragile and particularly rare items will not be photocopied. Scanning or photographing may be possible in lieu of photocopies. We will help you determine this at the time of your request. Additional charges may apply to reproductions made by scanning and photographing. Please see our Overview of Duplication Policy for further information.
  3. Photocopying will be done by Special Collections staff only, as time permits. No requests will be completed within 15 minutes of closing. For in-person requests, copy cards are required.
  4. No more than 10% of any printed item will be copied. Additional restrictions may apply to some materials, based upon copyright law and prior donor agreements.
  5. No more than 10% or 200 pages, whichever is less, will be copied from any manuscript collection. Additional restrictions may apply to some materials, based upon copyright law and prior donor agreements.

 

Personal Photographs

All users must fill out a letter of indemnification before photographing materials. The form is available at the registration desk for our reading room.

  1. Permission to copy does not constitute permission to publish. Photographs may be taken for research purposes only. Materials may be protected by copyright law (Title 17 U.S. Code). Further reproduction or publication of images is prohibited.
  2. Permission to reproduce an item is determined on an item-by-item basis. We will help you determine this at the time of your request.
  3. Materials must be handled appropriately when taking photographs. Items should be laid flat on the table to be photographed. Do not hold materials in the air or place them on the floor. Do not manipulate materials for a better image (pressing on bindings, folding pages, etc.).
  4. Photography must not disturb other users or staff. Please turn off all audio functions on digital cameras and turn off flash. Photography of the reading room, patrons, or staff is not permitted. Do not rearrange furniture or stand on chairs to take photographs. Additional equipment such as tripods or lights is not permitted.
  5. Photography is permitted to reduce photocopying and wear on materials. Photographing an entire book, manuscript box, collection or substantial portions of them is not permitted.

Any questions about our reproduction policy should be referred to the special [at] library [dot] ucsb [dot] edu (Reading Room Manager).