Reproduction Options for Non-UC Users

The Map & Imagery Laboratory (MIL) receives no funding for services to persons not affiliated with the University of California, or for non-UC work done by persons who are students, faculty or staff of the University of California. Fees have therefore been implemented to cover the cost of staff time and of all overhead, including maintenance and purchase of collections and equipment.

Payment

MIL accepts payment via check, cash or company purchase order.  Checks should be made out to “Regents of the University of California.”  Payment must be received before materials (i.e., copies) will be delivered to our clients.

Copyright

  • Copies of copyrighted materials will be made within the provisions of “fair use” (educational and research purposes) as defined by U.S. copyright law.
  • MIL will not reproduce any map or aerial photograph in part or in full if the publisher has specifically prohibited it either on the item itself or by an established agreement with the University. 
  • A signed agreement is required for reproduction of aerial photography for which the UC Regents hold copyright or reproduction rights.
  • Items published in the United States before 1923 are usually out of copyright.  

Maps and Atlases

Photocopies: MIL has two photocopiers in-house: a standard copier for black and white copies of map and text materials only, and a high-end color copier.

  • Paper sizes available are 8 ½” x 11” and 11” x 17”.  Enlargements and reductions can be made. 
  • MIL copiers are not able to copy overhead-transparencies media.
  • Many maps more than 50 years old are fragile and do not circulate; copying must be done in-house on either copier, with fees charged where appropriate; black and white copies (in reasonable amounts, as per staff discretion) are free.  Older maps will be copied in full (on multiple sheets) if not copyrighted.  Copies are made as staff time allows.
  • MAPS WILL NOT BE FOLDED IN ORDER TO FIT TO COPIER WINDOW.

Black and While Photocopies of Maps

  • MIL will make one free black and white photocopy per map from MIL’s closed-stack collection, and up to 10 pages from any text within the closed-stack section of MIL.  See also section on COPYRIGHT.
  • If the number of copies the patron requires exceeds MIL's limits (staff discretion is applied in these situations), some maps may be checked out; to do so, the patron may purchase a library card from Access Services and check the map out, in order to obtain additional copies on public copiers or from copy services available outside of the library.
  • Text items from the MIL Public Area stacks outside MIL's doors are not copied in MIL; users may either check the item out at the Services Desk or take the item to the coin-operated copiers located elsewhere in the library.

Color Copies of Maps

  • The copier is available on a limited basis each day. 
  • No copies are made after 4:30 p.m.
  • Patrons may be asked to return later to pick up copies, or may elect to have the copies mailed at no charge for regular postage.
  • Color copies of maps (8.5”x11”; 11”x17”) are $5.00 per copy page.

Aerial Photographs 

  • Aerial photography does not circulate.
  • The Regents of the University of California retain ownership and reproduction rights for all images, both hard-copy and scanned images.  Payment of fees does not include rights for publishing, resale, or making additional copies from any reproduction of photography in any format in MIL’s collections.
  • Only materials for which the U.C. Regents hold either the copyright, or the reproduction rights, or both, will be reproduced.
  • Reproductions are to be accompanied by copyright statement: “Copyright [current year] by The Regents of the University of California. All rights reserved.”
  • Any publication – in print or on the Web - of materials to which the U.C. Regents hold rights must be pre-approved by the Department Head.  The Map & Imagery Laboratory's publication fee is $200 per frame; the UC copyright statement, and flight and frame number, must appear with the reproduction of the frame.

Reproduction Options

  1. Custom reproductions of non-copyrighted frames in our collection may be obtained through Pacific Western Aerial Surveys (PWAS); PWAS makes these reproductions from high-resolution scans and then prints from the digital file.  There is a UC release fee of $10.00 per frame. PWAS’ fees vary depending upon what the desired end product is. After paying the U.C. release fee, please contact PWAS at (805) 963-0382, and PWAS will supply price information for their work. 
  2. Scanning of frames will be performed by the Digitization Center upon request. Scanning of 1-9 frames will be completed within 2 business days of the request; time period required for scanning of more than 9 frames will be negotiated on a case-by-case basis. The Digitization Center will scan frames 11”x17” or smaller at up to 2400 ppi; clients who need larger format imagery to be scanned may make arrangements with Pacific Western Aerial Surveys.
  3. The costs for scanning of aerial photography by the Digitization Center are:
    • Cut-frame photo smaller in any dimension than 11” x 17”: at 600ppi, $18; higher than 600ppi, $36;  
    • Oversize cut-frame photo: $29 for cut-frame photos larger in any dimension than 11 inches x 17 inches.
    • Scanning at higher than 600ppi is not available for oversize cut-frame photography.
    • 9" x 9" roll-film photo: $21 at 600ppi, $42 higher than 600ppi.
    • 9" x 18" or larger roll-film photo: $29 at 600ppi, $58 at 1200ppi.
  4. Downloads of frames already in digital format to an MIL-provided write-able CD, are $15 per frame. B&W frames are about 30MB each; color frames are about 100MB.  One CD will hold approximately 650 MB. Downloads to CD must be completed by 4:30 p.m.
  5. Frames already in digital format may be loaded for retrieval to a secure FTP site for $15 per frame.
  • NOTE:  All reproduction costs include release fee. A 20% discount on the reproduction cost is given for orders of 50 or more frames.
  • Fees paid for reproductions will not be refunded. All prices are subject to change.