A. Read and use the Academic Personnel Manual sections 360, 210-4, and LAUC Position Paper No. 1.

B. Confidentiality - committee composition, deliberations, and recommendations are confidential (please destroy any committee notes after committee assignment concludes).

C. Aim - to insure a fair and equitable evaluation and make a recommendation for merit increase, regular review, promotion, and/or career status as called for.

D. Use "Procedures for Appointment and Review, Librarian Series."

1. The Library Personnel Officer sends packet "Information Session on Academic

Review" and "Call for recommendations for academic merit, promotion reviews, and career status actions" information packets to all librarians in November.

E. Confer with CAP chair or Library Personnel Officer to answer questions about specific procedures as needed.

F. Instruct members to read each candidate's packet completely.

1. Review Checklist to ensure that all steps are completed.

2. Request packet(s) from LPO or her assistant in the Library Personnel Office. Each committee will be assigned a code name for their assigned packets. Committee members will request them by that code name.

a. Criteria for merit increase and regular review: APM 210-4e. (2) 360-10 b. and APM 210-4e. (3) (a) - (d).
b. Criteria for career status: APM 360-17 a. ; 360-17b. (1) - (4): APM 210-4 e. (2) and (3) (a) - (d); and 360-10 b.
c. Criteria for promotion: APM 210-4 e. (2) and (3) (a) -(d) and APM 360-10 and c.
d. Criteria for movement to Librarian V: Consult Criteria for Appointment or Promotion to Ranks of Associate Librarian and Librarian and Advancement to Librarian Step V, LAUC Position Paper Number 1.

3. Meet as a committee to discuss, assess all evidence in packet, make written recommendation related to criteria with reference to the supporting material, and sign.

a. Deadline: "To assure fair treatment to all, there must be strict adherence to each deadline in this schedule."

b. If packet seems incomplete or needs further information, request additional information or documentation from the supervisor or candidate, via the Library Personnel Officer; be as specific as possible.

c. If committee cannot reach unanimous consensus, a minority opinion (or recommendation) is permissible (see APM 210-4f.(2).

d. Prior to writing the assessment please note "Procedures for Academic Review"III. (D).6.d. (page 17) ". . . in keeping with 210-4f(1), the report provides an assessment of all significant evidence, favorable and unfavorable; is specific and
analytical; is adequately documented by references to supporting material; sets forth the committee's evaluation of the candidate with respect to the qualifications specified; and includes a recommendation to the University Librarian for a speci fic review action."

4. Note that reviewees are entitled to request and receive redacted or summaries of confidential comments made by confidential review committees.

G. Prepare a short report to CAP chair at the conclusion of your service on the review committee for the CAP annual report.

Background reading for all review committee members

Procedures for Appointment and Review, Librarian Series (October 1994 Revised), III. Performance Reviews and Advancement in the Librarian Series. pp. 7-19

APM 210-4, Instructions to Review Committees Which Advise on the Appointment, Promotion, Career Status Actions for Members of Librarian Series.

APM 360, Appointment and Promotion, Librarian Series

LAUC Position Paper No. 1: Criteria for Appointment or Promotion to the Ranks of Associate Librarian and Advancement to Librarian Step V.