LAUC-SB Executive Committee Meeting
October 1, 1999 10:00 a.m.

Present: Sylvia Curtis, Sherry DeDecker, Lynne Hayman, Sandy Lewis, Nerea LLamas, Lorna Lueck, Janet Martorana, and Sarah Pritchard

Agenda

1. The LAUC-SB Executive Committee invited Sarah Pritchard to meet with them to learn about her ideas regarding Library issues and working with LAUC-SB.
2. LAUC committee updates
3. Updates from Sarah Pritchard

1. Comments from Sarah Pritchard

LAUC's role is the primary vehicle in encouraging professional development and discussing issues related to our profession. She would like to see LAUC focus on these types of topics more than on daily operating matters.

2. LAUC Committee Updates

Program Committee (Sylvia) The program committee is planning programs on UCSB committees and activities, including technology issues; library brown bag updates; Santa Barbara area library related activities; and UC activities. Sarah would like the library to be more aware of the institutes on campus as they are a good source for speakers and are important for the evolution of academic research programs. Liaisons are encouraged to be aware of institutes and seminars in their respective departments. Another source for program speakers is the UCLA library school. Sylvia raised the possibility of creating a scholarship fund for LA's and student employees going to library school.

CPD (Lorna) The new travel guidelines will be clarified for LAUC members. LEC will continue to look for CPD's guidance in defining administrative travel.

CAP (Lynne) Focusing on local procedures for appointment and review. They are identifying areas that need additional attention. Sarah will meet with CAP later to discuss the review process.

CAAR (Nerea) Currently, their main concerns are with facilitating the search and appointment process.

3. Updates from Sarah Pritchard

New Positions:
Asking for references for 12-13 AUL candidates. Seeking candidates with qualities such as: good communication skills, an understanding of service, flexibility, tolerance, a fast learner and a good public speaker.

Cover letters for candidates will not circulate, but will be available in Personnel.

David Seubert will chair the Arts search committee. There was discussion that the head of the Arts and Music Library would rotate, but for now, the Arts Librarian will remain as head.

Sarah wrote a letter in support of the grant for the Near East and Islamic Studies National Resource Center proposal. The results of the proposal will be announced in the spring. We need to determine the structure of this position. CAAR is working on the position announcement.

The Arts and Near East positions will be hired this fiscal year.

Other Personnel Issues:
Sarah requested ongoing Instructional Technology money that can be used for hardware and salaries.

Would like to hire a Programmer by next fiscal year. This position would be responsible for web site design and customization.

Two, 2-year temporary staff positions will be created in ILL and Acquisitions.

A human resources consultant has been hired for a three-month classification study of the LA series. This person will look at reporting structures, classification, but not at salaries.

There is currently a workflow project in Technical Services. They are looking at training, documentation, and resolving conflicts over policies and assignments.

Ergonomics Task Force:
Role is to make recommendations and be a clearinghouse for information.

Public Services:
Government Publications needs shifting so patrons have a better view of the service areas.

The microform service desk will be implemented.

Purpose for extended hours next year:

• Better support for graduate students
• Help encourage an academic presence.
• Let the library be an alternative to parties on the weekend.

1st floor area by front door will be used for new book and special collections exhibit area. Will ask collection managers for help with the logistics.

Library Security will move to the old circ desk at east exit.

Funding for these improvements is from salary savings and copy service profits.

CEMA and Personnel will share the space previously occupied by the Thoreau project. Personnel will be using the space as a staff training area.

Campus issues:
Sarah will make a presentation about major library initiatives to the Foundation on October 23. A similar presentation will be made to the Campus Planning Committee in November.

Disappointed with the progress of TAOS.

Priorities for long range technology projects are the multimedia technology center and digitization of the collection.

The library building is included in the Campus Capital Projects 5-year plan but so far UCOP will not allow it to be called a library project and there is not funding assigned for renovations of Davidson.

Internal issues:
Would like us to think about good communication mechanisms and our internal structure. Would like to hear suggestions. Would like to meet with LAUC-SB each quarter.

Meeting was adjourned at 12:00 p.m.