Minutes of the LAUC-SB Business Meeting June 19, 1998

1. University Librarian Search- Sherry DeDecker 
 
 Sherry distributed copies of the Position description for the University
 Librarian search. Carol Lansing, chair of the committee, has asked for
 recommendations. Any names should be sent directly to her.
 
 2. LAUC Executive Board (see also LAUC-SB Executive Board Meeting
 Minutes June 5, 1998)- Sherry DeDecker
 
 The LAUC Executive Committee met with Donald Crawford & Ron Tobin on June
 5,1998.
 
 
 Item #1 the library's decision making structure.
 
 
 a.  Joe Boisse's disability status retirement took effect June 1, 1998. He
 is no longer involved in the decision making process.
 
 b.  LEC, the Library Executive Committee, is charged with
 running the day to day functions of the library. Significant issues beyond
 daily library operations will be handled by Ronald Tobin.
 
 c. The Academic Personnel Office has final authority over Academic
 Reviews.
 
 John added that LEC & Ron Tobin received a memo from EVC Crawford that
 included the above information.
 
 Action Item: LAUC Exec. will ask Chancellor Yang for clarification of
 specifics on library authority structure.
 
 Item #2: There will be no acting Executive Vice-Chancellor
 
 Item #3: New Building
 
 a. There will be 3 working committees: The Library committee, chaired by
 John Vasi, The Committee on Classrooms, chaired by Leal Martes (Geography)
and the Committee on Research, chair to be appointed. D. Crawford 
 assured LAUC Exec that LAUC would have representation on all 3 committees.
 
 3. LAUC Building Task Force- Sherry DeDecker
 
 The report is complete and will be sent to Donald Crawford, with copies to
 Henry Yang, Bruce Tiffney, John Wiemann, Ronald Tobin, Stanley Awramik and
 Cecily Johns. The report can be used to begin discussion of plans for the
 new library, as well as soliciting faculty input.
 
 4. LAUC-SB Election Results- Sherry DeDecker
 
 Vice Chair/Chair-Elect: Janet Martorana
 Chair, CAP: Lyn Korenic
 Chair, CAAR: Sylvia Curtis
 Vice-Chair/Chair-Elect, CPD: Lorna Lueck
 Secretary: Gary Colmenar
 
 Sherry will become LAUC-SB Chair, Patrick will be Past-Chair and Nerea
will become Chair of CPD. 
 
 Action Item: Sherry will send out a call for committee volunteers.
 
 5. Statewide Election Results- Lucia Snowhill
 
 Election results for statewide LAUC should arrive within the week.
 
 6. Committee Reports
 
 A. CAAR- Janet Martorana
 
 Item #1: The Music Librarian search was unsuccessful. The position was
 offered to 2 candidates who turned it down. The search will reopen
 later this summer.
 
 Lyn Korenic added that today is John McGuinness' last day. It is still
 undecided who will take on the music librarian duties in the interim.
 Item #2: There are 3 other searches in the works. The search for a science
 librarian is already in progress. Wei-Ling Dai is chairing the committee.
 The searches for humanities and social science librarians will begin
 shortly.
 
 Janet brought up the issue of faculty involvement in the search
 committees. The Music Librarian search included a faculty member. However
 since the current position descriptions are very general and not tied to
 a specific academic department is involvement of faculty from one
 department appropriate? The discussion then centered
 around the positive aspects of including faculty such as collaboration and
 greater communication between the library and faculty. LAUC members
 suggested contacting department heads to recommend an interested member.
 Wei Ling reported Bruce Tiffney's suggestion that a letter be sent to the
 Committee on committees to solicit faculty members.
 
 Action Item: CAAR will ask Cecily Johns if she would like to send out a
 call for faculty volunteers to either serve on a search committee and/or
 meet with candidates during the interview process.
 Item #3: Mentorships for Library Staff
 
 CAAR looked into the issue of mentorships for library staff at the
 request of the reference services group. A list of questions was
 gathered and distributed at this meeting. Discussion surrounding the
 feasibility of this program ensued. There are many concerns including
 time, compensation and staff performing the functions of librarians.
 
 Action Item: CAAR will work out more of the details and present them to
 the LAUC Executive Board for further discussion.
 
 Item #4: Informal Solicitation of Candidate Information
 
 CAAR created a list of issues of consideration further discussion
regarding informal solicitation of comments regarding candidates for
professional positions and distributed them at the meeting.
 
 Action Item: LAUC members should send comments to CAAR by email.
                 LAUC members can request a copy of this list
                 from Janet Martorana, CAAR Chair.
 
 B. CAP Report- Carol Gibbens
 
 The review process is complete. CAP is currently reviewing procedures to
 make sure they were followed.
 
 CAP is accepting nominations for the NYHOLM award.
 
 C. CPD Report- Nerea A. LLamas
 
 Remaining travel funds will be distributed to those who placed travel
 requests by June 1st when Jim returns from vacation on the 24th.
 
 D. Program Committee- Sherry DeDecker
 
 The financial report for the conference is not yet
 ready due to outstanding bills.
7. Humanities Vision- Sylvia Curtis 
 
 The Humanities Vision Group met with humanities faculty to discuss
 their concerns and visions for the library. Major concerns voiced include:
 
        * the demise of the traditional library which serves as the humanists
          lab
        * lack of funds for both monographs and serials
        * lack of on-site space
        * loss of collections through off site storage
        * increasing technology and decreasing book funds
        * increased turn around time for ILL
 
 Sylvia also spoke with Martie Levy regarding the new building. Martie down
 played the idea that a traditional building would not be approved.  She
 encouraged the library to propose a building that addresses its needs and
 leave the campaigning up to her. Discussion then centered around Martie's
 comments and how to proceed with the proposal. Faculty should be involved
 and Bruce suggests all librarians work with their faculty to develop
vision statements. 
 
 Lyn Korenic read the short article in C&RL News announcing the new
University of Kentucky library.
 
 8. Development Officer- John Vasi
 
 Telephone interviews are currently being conducted. The first 5 candidates
 were interviewed and found unacceptable. Cecily will be involved with the
 on-site interviews.
 
 
 9. Long Range Plan- John Vasi
 
 The Long Range Planning Committee completed the goals on June 18th. The
 plan will be distributed to the library on Tuesday June 23rd for
 comments. Once the library comments are incorporated, the plan will be
 sent to the faculty. Some discussion about faculty involvement followed.
 
 Action Item: Sherry will send out the LAUC goals for comparison. LAUC
 members should make comments quickly.