The meeting convened at 10:00 a.m.

AGENDA

1. Proposed changes to LAUC Bylaws
2. LAUC-SB budget options
3. LAUC-SB Executive Committee reports
4. Report from LAUC statewide Executive Committee
5. Reports from LAUC-SB reps to statewide LAUC committees
6. Reports from LAUC-SB reps to UC advisory structure committees
7. Reports from academic senate committees
8. Other campus committees

1. Proposed changes to LAUC Bylaws. Eric Forte is chairman of the Bylaw Election Committee. Ballots have been distributed to the LAUC-SB members, who can vote to accept or reject item by item or all at once. Ballots should be returned before Christmas in sealed envelopes. Sylvia Curtis summarized some noteworthy items among the proposed changes, including maintaining access to campus peer-review documents on the Web, the timetable for sending out assembly agendas, and a change in the composition of the LAUC executive board (SLASIAC [Systemwide Library and Scholarly Information Advisory Committee] and SOPAG [Systemwide Operations and Planning Advisory Group] reps to be added as nonvoting members). There was discussion of several of the proposals. Gary Colmenar, Janet Martorana, and Eunice Schroeder will be forming a committee to review LAUC-SB bylaws for possible changes that may be necessitated by the new LAUC bylaw changes.

2. LAUC-SB budget options. There was discussion of whether LAUC-SB should ask the library administration for funding for local activities, or whether the membership should be assessed a small fee to cover various programmatic expenses. It was decided that money for refreshments will be supplied by membership contributions to a budget set up for this purpose.

3. Executive committee reports.

Program Committee, Bev Ryan. The committee is organizing LAUC-SB's participation in the Holiday Party. Sal Guerena is setting up a subcommittee of the Program Committee to develop a campus series over the next year or two on digitization issues. The Program Committee is also working on other ideas for this year, including further visits to various campus collections. The possibility of a program on parking issues was discussed.

Committee on Advancement and Promotion (CAP), Andrea Duda. New members were announced (Patrick Dawson, Mary Laarsgard, Nerea LLamas, Susan Moon, and Lucia Snowhill. The committee will work this year with the AUL for Personnel to develop justifications for review procedures a propos of the new MOU. The committee will also work on clarifying criteria for confidential vs. nonconfidential letters in review packets. Andrea distributed a sheet tabulating the transition plan for the new librarian salary scale, and there was discussion of the retroactivity of the salary scale for those who received a merit increase as of 1 July 2000. There was some confusion regarding retroactivity and CAP will seek clarification from the AUL for Personnel.

Committee on Appointments, Assignments, and Reassignments (CAAP), Sherry DeDecker. New members were announced (Jim Markham, Janet Martorana, and David Seubert). The Middle Eastern Studies Librarian search will be reopened.

Committee on Professional Development (CPD), Carol Gibbens. The committee is waiting for LAUC-SB members to turn in their ALA travel request forms. Funding for travel is the same as last year. In response to some uncertainty expressed in regard to what constitutes administrative travel, Carol emphasized that this is determined by supervisors in accordance with individual job responsibilities.

4. Report from LAUC Statewide Executive Committee (Patrick Dawson)

See minutes of 16 November 2000 meeting.

5. Reports from LAUC-SB reps to LAUC committees.

Committee on Committees, Rules, and Jurisdiction. Gary Colmenar, LAUC-SB representative, reported on the committee's work on LAUC bylaws revisions and the current special election for approval/rejection of same.

Committee on Diversity. Sal Guerena, LAUC-SB representative, reported that the committee is working on a proposal for a UC Diversity Officer and on revising of UC affirmative action guidelines to cover librarians. Also, the committee is revamping their Web site.

6. Reports from LAUC-SB reps to UC advisory structure committees.

Heads of Public Services, Patrick Dawson. [Minutes of 12/01/00 meeting to be linked here].

Resource Sharing Committee, Lucia Snowhill. The committee is (1) analyzing PIR, especially the impact of adding undergraduate access to this service; (2) looking at desktop delivery options; and (3) developing an RFP for a consortial borrowing system.

There was discussion at this point about the SOPAG Task Force on Access Integration. LAUC-SB will name two candidates from the division for the LAUC slot on the task force, whose charge is to develop a white paper on the relationship of UC's various catalogs, databases, and web pages as access paths to library materials.

7. Reports from academic senate committees.

Academic Freedom. Sally Weimer reported that the annual report was given in Faculty Legislature Notice of Meeting, 2 Nov. (Sally also served as LAUC-SB delegate to the LAUC Fall Assembly on 17 Nov. at UCB and reported that it was a valuable meeting; there was an afternoon session on values and needs in academic libraries. She encouraged everyone to attend the Spring Assembly at UCI. Also, she announced that the UCSB schools-university partnership collaborative will have their next meeting on 19 Jan. at 3 p.m., Flying A, UCen.)

Affirmative Action. Wei-ling Dai reported on the committee's meeting of 18 Oct. and 15 Nov. The committee approved a change of its name to Affirmative Action and Diversity Committee in order to encompass a range of diversities including sexual orientation. Wei-ling reported on Ladder Faculty Exit Interview data. Out of sixty-five exit information forms sent to faculty who left UCSB or retired within the last five years, twenty-one were returned. A subcommittee has been formed to analyze the data and will submit an analysis and recommendation to campus adminstrators for recruiting and retention purposes. Wei-ling has advocated that librarians receive these exit forms in addition to ladder faculty. After much discussion, it was decided that librarians would receive a comparable survey form; Sarah Pritchard has submitted a number of suggestions that were incorporated into the form. According to Ray Huerte, only three librarian surveys have been received so far. He will compile the data and present the results to LAUC-SB. (A copy of the survey has been submitted to LAUC-SB.)

In response to a memo from Richard Watts, Divisional Chair of the Academic Senate, the committee agreed that it should appoint a faculty member to each administrative search committee, as the reverse has always been the case, i.e. that an administrator has always been appointed to faculty searches.

Effective Teaching & Instructional Support (CETIS). Sylvelin Edgerton reported that the group has met twice, hosting Ron Tobin (Associate Vice Chancellor, Office of Academic Programs) and Prof. Loy Lytle, Co-chair of the Task Force on Enrollment. Tobin focused on two major and imminent events: the February 2001 campuswide reaccreditation review by WASC (Western Assoc. of Schools and Colleges), and the so-called Tidal Wave II and its implications for the campus. Lytle went into greater detail about the realities of TW II--specifically, how summer school will evolve and what this campuswide. The fact that his task force has grown from twenty members last winter to sixty in fall 2000 and that it now has five subcommittees (whose first task is to determine just what is currently happening on campus each summer) set the tone. Because there is no year-round, campuswide curriculum planning--in the past the Summer Sessions Office scheduled all summer groups on campus--Lytle emphasized that CETIS is the only Senate committee concerned with instruction per se.

Library. Eunice Schroeder reported that priorities for the committee this year are (1) the continuing need to keep the new library building in the forefront of campus planning; (2) the need to raise awareness of UCOP and campus administration regarding systemwide mandates that implicate the library, especially expanded summer school. Committee members have received information on UCITA and will be invited to view the video of the recent UCITA teleconference.

8. Other campus committees.

Campus Parking and Transportation Committee, David Seubert. Parking Lot 10 will disappear to make room for the new nanotechnology building. Because parking lots and structures are entirely paid for out of parking fees, these fees will increase, perhaps considerably, as new parking facilities need to be built in the coming years. David remarked on the status of various alternatives, such as MTD, van pools, remote parking, campus shuttles, zone parking prices, etc.,  but many of these are problematic.
 

The meeting adjourned at 12 noon.