LAUC-SB Business Meeting
May 3, 2000
11:00 am

AGENDA

1. Approval of February 25, 2000 minutes
2. Committee reports
3. Discussion of the proposed Library Council

1. Minutes of February 25, 2000 business meeting approved.

2. Committee reports

CPD (Lueck) Lorna will send out an e-mail message with upcoming deadlines for travel requests. Please indicate on your request if you want to use fiscal year 1999/00 or 2000/01 for your ALA travel.

CAAR (LLamas)
Middle East Position: Has been advertised and the closing date is July 14, 2000. Catherine Nelson is chair of the search committee.
Asian American: Committee is reviewing letters of reference.
Fellow: Interviews are finished. Committee has forwarded their recommendation to the UL.

Sarah: No word yet about the grant for the Mideast Center. We will be hiring two of the fellow candidates.

CAP (Hayman) No updates
Chiu: Three review committees were formed. At least one has made their recommendation.

LAUC Assembly (Martorana) Assembly is June 1, 2000 at UCSB's Corwin Pavilion. Deadline for registration is May 15, 2000. Agenda is available on the web: http://www.library.ucsb.edu/lauc/assembly/index.html

Senate Library Committee (Martorana) Please read e-mail message from Bruce Tiffney relaying good news about our new library building (by way of Janet 4-27-00).

Sarah: Additional faculty from other campus committees are expressing support for the idea that campuses should be allowed to put new library buildings on their capital plans. She will use campus enrollment and faculty growth statistics to support our request for the new building. Will also begin soliciting support from the Systemwide Academic Senate.
 

Other updates:

Sarah asked LISC and Webweavers to create a job description for the Web programmer.

Carol Gibbens asked about the creation of a space planning committee to help organize current space until we get the new building. Sarah was agreeable to this and would like to wait for our new AUL for Public Services before forming the group.

LAUC Cultural Diversity Committee (Martorana for Ceizler-Silver) Making use of video and teleconferencing, a reinvigorated committee concentrated its efforts on the following tasks:

Change of name and charge. The committee recommended changing its name to "Diversity Committee," and expanding its charge to include diversity beyond ethnicity and race.

Analysis and reorganization of recommendations. The committee has combined recommendations from the "Many Voices of Diversity Report" with those from the "Report of the Ad Hoc Committee to Review the 'Many Voices of Diversity Report' with Regards to Sexual Orientation Issues." Objectives not already accomplished in the intervening time since these reports were issued are being organized into a five-year plan for implementation.

Diversity Officer. The committee is putting together a proposal to create an ongoing position for a Diversity Officer responsible for facilitating implementation of the recommendations and preparing appropriate statistical reports.

"UC Affirmative Action Guidelines for Recruitment and Retention of Faculty (UCOP, Academic Advancement), April 26, 1999." The committee is revising these guidelines to more clearly relate to librarians.

Website presence. The committee is identifying and locating important reports and documents that chronicle the work of the committee. Links will be added to the committee's website.

The committee has established a working relationship with the Office of the President, namely with Sheila O'Rourke, to secure needed data and advice to support our work. Her title is Executive Director, Academic Compliance.

LAUC elections (Martorana) Please consider serving at the local level. Sylvia Curtis is chair of the nominating committee. Self-nominations are readily welcome.
 

Updates from Sarah

New book area: New seating has been ordered and should arrive in a couple of weeks. Workflow procedures should be in place by then. Procedures will be distributed to the library by e-mail. Sarah suggested collection managers notify their faculty about this new area for browsing.

8th floor: The campus model has been assembled and is on view. John asked for input regarding the lighting of the area. It may seem too dark to view the model. Sarah thanked John for his work on the 8th floor remodeling and the new book area. A reception for the Library of California board will be held there on June 20, 2000. Sarah's philosophy regarding the use of the room is that students should be disrupted as little as possible. She will be more willing to approve functions that do not require the removal of tables and are held during slow times.

UC University Librarians: Meeting was held Friday, April 28, 2000. Would like to see a more efficient method of communicating the makeup of memberships of systemwide committees, resource liaisons, campus committees, etc. A web page with this information would be helpful.

The group decided to approve the expansion of PIR (patron initiated request) to include undergraduates. They will be eligible to ask for both articles and books. This will probably be implemented in Fall, 2000. Until then, encourage undergraduates to use either the web or paper forms to submit their interlibrary loan requests.

An RFP will be sent out for systemwide document delivery and interlibrary loan fulfillment software.

Exhibit cases: See Dave Tambo regarding use of the exhibit cases in the new books area. High quality visiting exhibits are welcome. She would also like to see displays highlighting our unique specialized collections.

Foundation trustees meeting: Will be held May 20, 2000. Sarah and Larry Carver will focus on the Map and Imagery Laboratory and the Alexandria Digital Library, from the library point of view. CEMA might be a possibility to feature in the fall.

Library Council: This will be an advisory group that will work in two directions:
1. bring issues up from the floor
2. disseminate information back down

When selecting the membership, Sarah was looking for a balance of library areas and staff to create a crosscutting collaborative mechanism.

Janet said this is a much-needed group and mentioned her concern that the concept of a department head vs. coordinator needs to be defined. As  written, coordinators do not qualify for any of the librarian slots. Janet also expressed additional concerns: the number of librarians, stating that the AULs, as administrators and part of the decision making group, are not really representing librarians on this council; communication channels and how to ensure discussion of issues among all librarians; and LAUC representation, requesting that the LAUC-SB chair be included on the council.

Sarah says she does not draw a firm line between the positions of department head and coordinator. She may look at the department head representative after LAUC has selected its representatives. She wants to make sure all groups are covered. She is open to our recommendations for the Department Head and the 2 non-supervisory librarian reps. She feels coordinators will be able to be included. She feels a numeric balance is needed between librarians (of whatever level) and support staff (whether supervisory or not).

For all meetings, minutes will be taken. Minute takers will be rotated among the group members, probably alphabetically. Meeting will be held monthly.

Some issues, especially personnel and resource allocations, will be funneled through regular channels, not this group. But this group will be entitled to discuss policy and procedure ramifications of those decisions.

Each member will be charged with determining the best mode of communicating information from the meetings.

One of the possible first issues will be the rebirth of the strategic planning process.

Sarah would like meetings of the Library Council to begin in the fall of 2000.

Meeting adjourned at 11:30 am