The meeting convened at 9:04 a.m.

AGENDA

1. Committee Reports
2. Report from Sarah Pritchard, University Librarian
3. LAUC Position Paper #1

LAUC-SB Committee Reports

Committee on Appointments, Assignments and Reassignments (CAAR)

Eunice Schroeder (Chair) reported on recent searches: Head of Catalacq has closed, but due to too small an applicant pool, it has been put on hold and will be extended; five history candidates have been interviewed and recommendations have gone to the AUL for Personnel; Ellen Kempf (Penn State) has accepted the Arts Librarian position and will arrive June 16, 2003. Eric Forte accepted the Head of Access Services position and has been in the position.

Welcoming, Orienatation and Mentoring (WOM, a subcommittee of CAAR)

Jane Faulkner (Chair) reminded members that the WOM winery tour is this Sunday April 27. Twenty-one librarians are participating.

Committee on Advancement and Promotion (CAP)

Sherry DeDecker (Chair) reported that 12 peer reviews are in progress and the committee is expected to meet their May 1 due dates for recommendations.

Committee on Professional Development (CPD)

Eric Forte (Chair) reported that one third of the travel fund is still available to be used. Travel requests for this fiscal year should be in by May 9. More money may be available if ALA Annual is cancelled, or librarians elect not to go, due to the World Health Organizations travel advisory concerning SARS in Toronto.

Program Committee

Cathy Chiu (Chair) reported that Esther Grassian's (LAUC President) recent visit and talk was a success. Grassian discussed the history of LAUC and information literacy. The Program committee has tabled their plans to have a program on the Patriot Act, because Detrice Bankhead, AUL for Personnel, is planning a library wide program on the topic.

Gary is leading the organizing of a program on contemporary library school curriculum and training. Liza Posas, Library Fellow and recent MLS, and library school students on staff, Renata Hundley (Information Services) and Kristen LaBonte (SEL) will be presenting.

Spring Assembly

Mary Larsgaard presented two major issues that will be discussed at Spring Assembly that she will need input on in order to represent LAUC-SB's position at the assembly's Executive Committee Meeting. They include content of a proposed LAUC Patriot Act Resolution and changes to Position Paper #1. Mary Larsgaard plans to schedule a pre-Spring Assembly LAUC-SB meeting to discuss the two issues in detail.

LAUC has begun to draft a resolution outlining LAUC's position on the Patriot Act. LAUC system wide would like feedback from the chapters on its content. Without going over the lengthy document in detail, it was proposed that the resolution be a one-page document; that it outline how the Act goes against the basic principles of librarianship; and that the resolution propose that libraries be exempt from complying with the Patriot Act.

With a Patriot Act II under development, it was proposed that LAUC take a more preemptive action and have the resolution address the new Act. Sherry DeDecker agreed to check on the status of Patriot Act II and present her findings to LAUC-SB before we discuss the resolution in detail.

Changes to position Paper #1 will be discussed at the Spring Assembly. All chapters should have discussed the proposed revisions by then. LAUC-SB had discussed the changes in the fall, but will revisit it again before the Spring Assembly.

Report from Sarah Pritchard, University Librarian

Sarah Pritchard reported that there would not be a mid-year take back in the library budget, however, a 4-5% cut in the base budget is still expected for next year. The library had been sitting on funds in anticipation of the expected take back. As a result, we will be able to use the money for other one time, easily encumbered resources, such as chairs, carpeting and collections related prepays. The Administrative Group will be reviewing proposals for expenditures. Positions will continue to be filled, including reconfiguring Carol Gibbens's position into a Web-electronic resources librarian position of some sort probably adding a new library assistant position in Catalacq. On a campus wide level a Budget committee has been formed to look at how to strategically address the budget cuts and to formulate some overarching principles for how cuts will be made. The committee will work with the Senate and with the Deans/Provosts group, of which Sarah is a part. The library also hopes to avoid across the board cuts by being more strategic in our spending, including evaluating how to better use student assistants. In regards to the building project Sarah also announced that the library building committee has chosen three architectural firms as finalists for the library renovation and addition. There were 39 submissions, but the committee felt that the following three firms had the best vision and experience and would be easiest to work throughout what will be a long process: EHDD; Hardy, Holnmen and Pfeiffer; and Boora. In regards to academics, Sarah and Sandy Lewis (Instruction Coordinator) have been working with the general education committee (what is official name?) to introduce some information literacy language into the general education report that is under development.

LAUC Position Paper #1: Criteria for Appointment or Promotion to the Ranks of Associate Librarian and Librarian and Advancement to Librarian Step V and Advancement in the Librarian Series

Cathy Chiu, Chair-Elect of LAUC-SB and LAUC-SB's representative to the LAUC system wide Committee on Professional Governance, distributed an edited copy of Position Paper #1 and lead a preliminary discussion on the proposed changes. Cathy pointed out that the underlined text represented text to be added to the original document and the crossed out text is proposed deletions. The underlined and crossed out portions are the systemwide Committee of Profession Governance's proposed changes. The hand written notes are the result of suggested changes made by the small group of LAUC-SB members who attend last fall’s membership meeting to discuss Position Paper #1 changes. Cathy explained that the changes to The Paper are necessary because the new salary scale, which went into effect in 2000(?), moved the distinguished Step from Librarian V to Librarian VI (see document subtitle). Also, LAUC would also like The Paper to clearly state that the criteria, outlined in The Paper, applies both to represented (represented by the Memorandum of Understanding [MOU] and the Academic Personnel Manual [APM]) and non- represented librarians (represented by the APM only). Furthermore, because the APM and the MOU do not refer to a "capstone" step, LAUC would like to remove that language from the paper (see #s 5 & 8). At today's meeting, it was proposed that a footnote should be added to the paper that states something to the effect of: the ideas represented in Position Paper #1 are based on the principles found in the MOU and APM. Mary Larsgaard plans to schedule a pre-Spring Assembly LAUC-SB meeting to discuss the changes to The Paper and other critical issues on the LAUC Executive Committee Agenda.