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Minutes of the LAUC-SB Executive Committee Transition Meeting
August 25, 2004
Present: Cathy Chiu, Gary Colmenar, Jane Faulkner, Eric Forte, Meryle Gaston, Sal Güereña, Ellen Kempf, Mary Larsgaard, Jim Markham, Janet Martorana, Eunice Schroeder, Grace Thomas
The meeting was called to order at 9:07 a.m. by E. Forte in the Mary Cheadle Room.
Reports from the Committees
The outgoing committee chairs shared informal reports (summaries of the past year’s activities and recommendations for next year’s committees) and best practices with the incoming board. E. Forte indicated that annual reports from committee chairs have not been consistently received.
- C. Chiu reported on the position of LAUC-SB Chair. There were three membership meetings held last year, scheduled only as needs dictated, but it may be a good idea to hold one on a quarterly basis. Last year’s first meeting was held in September. E. Forte indicated he would like to have one prior to the Fall Assembly and another one following it.
- J. Martorana reported for CAAR. Her committee did not meet with Detrice Bankhead. They did not act in an advisory role but focused on professional development issues, otherwise it would have been important to meet with Detrice.
- E. Schroeder reported for CAP, on behalf of outgoing Chair Catherine Nelson. She wanted for the incoming chair to be aware of the need to review LAUC’s role in the Nyholm award selection process vis a vis the University Librarian. In the past CAP used to nominate someone but now is requested to pass on a list of names.
- J. Faulkner reported for CPD. The 2003-04 committee developed guidelines clarifying the use of professional development funds for travel. C. Chiu suggested that the incoming committee look at developing guidelines on using these funds for research, so that the base allocation of $600 per person could be used either way. In general, she suggested that LAUC would want to go in the direction of providing greater flexibility.
- S. Güereña reported on the position of LAUC-SB Secretary. The incoming Secretary will need to work with David Gartrell, University Archivist, on archiving LAUC-SB documents. Copies of reports should be printed, including a copy of the new travel guidelines for submission to David Gartrell. S. Güereña will pass on the procedures for the role of Secretary.
Other recommendations to the incoming Executive Committee included investigating ways that LAUC-SB can take on a more active advisory role in the UCSB Libraries organization.
C. Chiu was thanked for her service and congratulated on a successful year as LAUC-SB Chair.
New Business
G. Colmenar will send a welcoming email to Amy Weiss, the new Head of Cataloging and Database Management, on behalf of LAUC-SB and WOM.
J. Markham noted that the new WOM committee has not yet been appointed but will be when CAAR meets mid-September.
E. Forte, incoming Chair, will manage the LAUC-EXEC listserv and E. Kempf, incoming Secretary, will manage the LAUC-SB listserv. E. Kempf will be working with E. Forte to clean up and revamp the LAUC-SB web pages. E. Kempf also needs to update the roster.
E. Forte reported on the LAUC Statewide meeting. Terry Huwe (UC-Berkeley), the incoming President of the LAUC Executive Board, will be setting up an ad-hoc listserv of Assembly delegates in order to facilitate work at the Assembly. Ilan Eyman (UC-Berkeley) will be the new LAUC web manager as of Oct. 1.
E. Forte previewed the LAUC Fall Assembly to take place at Berkeley on November 4. (E. Forte, G. Colmenar, and E. Kempf are expected to attend.) He distributed a packet of information in preparation for Assembly, including a resolution honoring Myron Okada, a draft document on the retention of librarians, and the reworded guidelines for University-Wide Research Grants for Librarians.
E. Forte reminded the committee that UCSB is scheduled to host the LAUC Spring Assembly (dates TBD, but possibly May 19-20).
E. Forte discussed a tentative schedule for future LAUC-SB meetings. The next membership meeting will likely be held in October, before which the Executive Committee plans to meet with Sarah Pritchard.
The meeting adjourned at 10:00 a.m.
Recorded by Ellen K. Kempf, with additions by Sal Güereña
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