Present: Cathy Chiu, Jane Faulkner, Eric Forte, Sal Guerena, Mary Larsgaard, Janet Martorana, Catherine Nelson

1. Minutes

The minutes of the previous LAUC-SB Executive Committee meeting of April 23, 2004 were amended and approved.

2. Definition and Guidelines for LAUC Position Papers (Cathy Chiu)

This document (by the same name) was reviewed and discussed. It was pointed out that there are no provisions for revisions. Once position papers are not applicable they may be replaced and retired. The Statewide LAUC Executive Board suggested that every 5 years position papers should be reviewed. Eric pointed out the current guidelines don't specify the status of retired position papers. Cathy will find out from Linda Kennedy if the revised position paper is the one we should follow. Discussion ensured about the ambiguity of the retirement and revisions process.

3. CAP New Tasks

a. Peer review report content. This is something that the Executive Board asked CAP to look into and Catherine has agreed to take this on and has set up a meeting on it and will report back. Janet Martorana asked Catherine to discuss the purposes of the data, how it will be used, and the issues involved in each. When a final decision differs from that of the recommendation of the confidential review committee, CAP needs to know that in order to assess the effectiveness of the LAUC review committees. Catherine indicated that there are several stages during the review process when there may be disagreement.
b. Librarians information list. LAUC-SD has made available to its members a list of UCSD librarians' names with their ranks and steps. Other divisions were asked whether it is desirable to make such a list for individual campuses.
Catherine pointed out that this and the peer review report is a membership issue so CAP will be looking into this and will include the topic in its report. Issue no. 1 is what kinds of statistics to keep; issue no. 2 is what will we do with the final decision; issue no. 3 is whether we should report what step and rank each librarian is at. The Executive Board will need to define and decide what things to vote on, and then carry out a membership vote. The University Librarian would then need to decide what changes to make. Janet suggested that it may be less problematic to simply make available information about how many people are at each level. Cathy suggested that if possible, it would be good if CAP could some up with some recommendations.

4. LAUC Transition Meeting. The plan is to hold the transition meeting in August prior to September 1 when the new LAUC chair begins his term. This should preferably be held following the LAUC system wide transition meeting. The general membership meeting will follow.

5. LAUC Archives. Committee annual reports should be turned in by August 31, and these will be added to the archives (the University Archives in the Special Collections Department are managed by David Gartrell).

6. New business. It was moved, seconded and passed to recommend to Sarah Pritchard that the LAUC divisional representative be appointed to the Library Cultural Diversity Committee (which is a Library administrative committee).

7. LAUC response to the "Library Public Areas Statement." Sylvia Curtis chaired the ad hoc committee that looked into this issue and its proposed re-wording of the statement was reviewed and discussed. Catherine expressed her view that that LAUC needs to focus on the mission of the library and anything that takes our focus off that is a disservice to our patrons. She felt that we are misdirecting our energies by spending time on that issue. Janet was concerned that as employees we are also part of the workplace and it is not just a mission issue. LAUC, if consulted before the issuance of a new statement or policies like this one, could have encouraged some more reflection on this issue and provided input as to the implication of the statement. This was an issue that affects morale of staff, especially when holidays approach. The Executive Board could not come to a decision on Sylvia Curtis' committee proposal and it was tabled.

Recorder: Sal Guerena