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Committee on Appointments, Assignments and Reassignments (CAAR)
Annual Report 1997-1998
CAAR members for 1997/98 were: Janet Martorana, Chair, Sylvia Curtis, Wei-ling Dai, and Sylvelin Edgerton.
Curator for the Performing Arts
Ongoing search from 1996/97. The search was successfully filled by David Seubert who began on July 1, 1998.
CAAR 1997/98 participated in the following searches this year:
Library Fellow
Pursuant to LAUC-SB procedures, CAAR appointed Sylvia Curtis, the
CAAR member to represent LAUC-SB on the search committee for a Library Fellow.
The search culminated with the selection and appointment of Gary Colmenar who
began on May 18, 1998.
Music Librarian
Bruce Tiffney asked LAUC-SB to consider including an interested
faculty representative on librarian search committees. CAAR found that the
issue was addressed in current appointment procedures. LAUC-SB Executive Committee
responded to Tiffney with no objections to having a faculty representative, and
that, according to appointment procedures, "In the case of an appointment to the
Librarian Series in which subject expertise is involved or in which the appointee
will be working closely with an academic department, the University Librarian
may invite a member of the Academic Senate or another agency to serve on the
committee in an advisory capacity." [
Procedures for Appointment and Review, Librarian Series, University of
California, Santa Barbara: Section II, F, 3.]
Members on the search committee: CAAR appointed Janet Martorana as chair of
the committee, and forwarded five LAUC-SB names as a slate. Members of the
committee also included: Sylvia Curtis, Wei-ling Dai, Sylvelin Edgerton,
Dennis Olsen, Chris Palacio, and William Prizer, Chair of the Music Department.
Out of 28 applicants, four were interviewed; two were offered the position;
both declined. The search was stopped, and reopened; applications to be reviewed
starting October 1, 1998.
CAAR recommended that during future searches, communication between the
appropriate library department head/collection coordinator and the search
committee be ongoing during the search process, regarding the criteria for
selection and evaluation of candidates. CAAR also recommended that procedures
be revised to enable CAAR to select the LAUC-SB members on the ad hoc search
committees, rather than submit a slate of names to the University Librarian.
Draft changes were made and passed on to the 1998/99 CAAR to continue.
Librarian positions--priorities for filling openings
CAAR brought up the issue of professional librarian staffing shortages for
discussion at the LAUC-SB membership meeting of March 13, 1998. Out of 48.75
librarian positions, only 35 were filled at that time, including one through
temporary appointment. Various needs for librarian positions were discussed. Based
on needs, the membership unanimously agreed to propose permanent positions
for the two highest priorities: 1) a Humanities/English/writing program librarian
and 2) a Science librarian, to be advertised and filled as soon as possible.
CAAR drafted a letter with these recommendations, indicating priorities as well
as the concerns, and submitted it to the LAUC-SB Executive Committee, which
then sent it on March 18, 1998 to LEC, with copies to EVC Don Crawford, Ron
Tobin, Bruce Tiffney (chair of the Senate Library Committee), and LAUC-SB.
A follow-up letter reiterating critical needs was sent April 21, 1998.
Exit interview was held for Carol Doyle on May 29, 1998,
with the Chair of CAAR, the Social Sciences Collection Coordinator, and the
AUL Personnel present.
Planning conference for the Science Engineering librarian
was held on April 15, 1998, with science librarians and Sylvia Curtis, as
CAAR's representative. This position description was written with input
from the meeting, and the position was opened, with a closing date of June
30, 1998.
Planning conferences for the Humanities librarian and for
the Social Sciences librarian were held together as one, on June 12, 1998
with David Tambo (Humanities Collection Coordinator), Lucia Snowhill (Social
Sciences Collection Coordinator), and Janet Martorana, Chair of CAAR. These
positions were opened, with a closing date of September 15, 1998.
Revision of
Procedures for Appointment and Review, Librarian Series, University of California, Santa Barbara
In addition to the standing charge, CAAR was charged with reviewing the local
procedures regarding appointments, and to recommend changes and/or modifications
to comply with campus procedures:
"CAAR is charged to review the local written Procedures for Appointment and
Review, Librarian Series Section II and Addendum to Section II to determine
if they need to be changed or modified to comply with campus procedures.
Please have the preliminary report prepared by January and the final report
by June 1998."
CAAR submitted proposed revisions to the LAUC-SB membership. They were
passed unanimously at the LAUC-SB meeting of April 10, 1998. The revisions
were forwarded to Cecily Johns, Deputy University Librarian, May 6, 1998.
[Revisions attached, following this report.]
Informal solicitation of comments on candidates for librarian positions at UCSB
CAAR brought this issue up for discussion at the membership meeting of April
10, 1998. The discussion centered around the appropriateness of this practice
and the need for formal guidelines if it is prohibited. No guidelines currently
exist on campus or in the library regarding this practice. Issues discussed
included information obtained not necessarily being shared with other committee
members, the candidate's privacy, and possible legal ramifications; and if faculty
continue to play a role in the search process, how to address what is considered
standard procedure for some searches. CAAR began to investigate and develop
scenarios for general consideration. Possible outcomes: written guidelines
for the search process; meeting with counsel to discuss legality or ramifications
of these inquiries.
Subsequent search committee members need to be made aware of these issues.
List of committees on the Web
Upon a request from CAAR, a list of administrative committees, subcommittees,
and task forces, and the members on each were compiled and posted on the web
[ UCSB Library Committees].
LAUC-SB committees and members on each were also posted on the web
[ LAUC-SB Committees].
Below are the revised Procedures for Appointment and Review, Librarian
Series, University of California, Santa Barbara. Copies were distributed
to all LAUC-SB members; a meeting and discussion were held; a vote, held to
adopt the revisions, was unanimous.
Additions are indicated by bold; deletions are indicated by italics.
Procedures for Appointment and Review, Librarian Series,
University of California, Santa Barbara
I. INTRODUCTION [No change]
II. APPOINTMENT PROCEDURES
A. Definitions
1. [No change]
2. An initial appointment to any rank in the Librarian Series may be a
potential career appointment, or a temporary appointment, or a special
temporary appointment.
a. A potential career appointment has no definite date of termination
and the appointee is one who may qualify, after a suitable trial period and
careful review, for a continuing career appointment (360-17a). Substantive
career status or notice of termination for those in potential career status
must be completed by the end of the (1) fifth year for Assistant Librarians,
(2) third year for Associate Librarian, and (3) 2-3 years for Librarian. A
new appointee with an effective date of appointment in the period before
January 1 of the review year receives one year of service credit.
b. A Temporary Appointment or a Special Temporary Appointment
(1) shall have a specified date of termination,
(2) shall ordinarily be for a period of one year or less, and shall not
be for a period of more than two years;
(3) may be converted into or followed by a potential career appointment,
following appropriate review;
(4) is automatically self-terminating, and notice of intention not to
reappoint is not required;
(5) is subject to the conditions relating to notice of termination in
Sections 360-20a and 360-20d.
(6) There is a limitation of how long a temporary librarian may serve
at the University of California and each such appointee should be clearly
advised of this.
B. [No change]
C. [No change]
D. Preliminary Procedures for Appointment [No change]
E. Recruitment Policy [No change]
F. Formation of ad hoc Appointment Committees [No change]
G. Recruitment, Selection and Interview Procedures [No change]
H. Procedures for Temporary Appointments [No change]
I. Special Temporary Appointments to the Librarian Series
1. The University Librarian consults with LAUC-SB, via CAAR, when a
special temporary appointment to the Librarian Series is being considered.
Examples of special types of appointments are in the Addendum to this section.
The Chair of CAAR is included in discussions which relate to consideration
of a possible special temporary appointment. The ad hoc Appointment Committee
to review applicants to the position includes a CAAR member, selected by CAAR.
III. PERFORMANCE REVIEWS AND ADVANCEMENT IN THE LIBRARIANS SERIES [No change]
ADDENDUM TO SECTION II
PROCEDURES FOR APPOINTMENT AND REVIEW
LIBRARY SERIES
UNIVERSITY OF CALIFORNIA, SANTA BARBARA
In the case of a Target of Opportunity (TOP) appointment, the Chair of CAAR
is included in discussions which relate to consideration of the identification
of a candidate as a possible TOP appointment. Once the decision is made to
recommend a candidate for a TOP appointment within the Library, CAAR appoints
one of its members to work with a member of the Cultural Diversity Committee,
the Library Personnel Officer and the appropriate personnel to prepare the
required documentation.
CAAR submits a slate of 5 names from which 3 are chosen by the University
Librarian to serve on the Interview Committee with a non-voting member of
the Cultural Diversity Committee. The recommendation of this Committee is
forwarded to the University Librarian following the procedures for other
academic personnel appointments.
Last modified: September 14, 1998
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