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The Librarians' Association of the University of California, Santa Barbara
Bylaws
ARTICLE I. THE ORGANIZATION
The Librarians' Association of the University of California, Santa Barbara
(LAUC-SB) is established by authority of the University President as a
division of the Librarians' Association of the University of California
(LAUC). The division, as an official unit of LAUC, exists to achieve the
objectives set forth in Article II.
ARTICLE II. THE OBJECTIVES
Section 1
To create a forum wherein matters of concern to librarians may be considered
and analyzed, and to advise the library administration, the campus administration,
or through statewide LAUC, the office of the President, as appropriate, on:
a. Planning, evaluation and implementation of programs, services or
technological features of the UCSB Library or of the University libraries.
b. The professional standards, rights, privileges and obligations of
members of the librarian series at UCSB.
c. Professional and governance matters of concern to all librarians.
Section 2
LAUC-SB shall not advise the Library administration, the campus administration
or the Office of the President with respect to matters covered by a memorandum
of understanding (MOU) or otherwise subject to negotiation between the
University and an exclusive bargaining agent.
Section 3
To maintain liaison with librarians of other campuses of the University
and to participate in the activities of LAUC statewide.
ARTICLE III. THE MEMBERSHIP
Section 1
The membership of this organization shall consist of all persons in
the University of California, Santa Barbara holding appointment half-time
or more in the librarian series or in any one of the following titles:
University Librarian, Associate University Librarian, Assistant University
Librarian or in the same titles in an acting capacity.
Section 2
All members shall be eligible to vote, to hold office and to serve on
committees.
Section 3
Persons employed as librarians at UCSB in less than half-time appointments
and retired LAUC members shall have affiliated membership. Affiliate members
may attend and participate in general meetings, but may not make motions,
nominate candidates, become officers or vote.
ARTICLE IV. THE OFFICERS
Section 1
The officers of the Association shall be the Chair, the Vice-Chair/Chair-Elect
and the Secretary.
Section 2
The terms of office shall be one year, commencing 1 September.
Section 3
In the event of a vacancy in the office of the Chair, the Vice-Chair/Chair-Elect
shall serve as Chair for the remainder of the term under the following
provisions:
a. If the vacancy in the office of Chair occurs on or before 30 November,
the Vice-Chair/Chair-Elect shall serve as Chair until the expiration of
the term, 31 August. For the next term, commencing 1 September, special
or regular elections shall be held for the positions of Vice-Chair/Chair-Elect,
and Secretary.
b. If the vacancy in the office of Chair occurs on or after 1 December,
the Vice-Chair/Chair-Elect shall serve as Chair for the remainder of the
term and shall succeed himself/herself for the next term commencing 1 September.
Regular elections under these circumstances shall be held for the positions
of Chair-Elect and Secretary only.
c. Regardless of when a vacancy occurs in the office of Chair, a Vice-Chair/Chair-Elect
pro tem shall be appointed from the membership of the Association
for the remainder of the term by the new Chair.
Section 4
In the event of a vacancy in the office of Vice-Chair/Chair-Elect or
Secretary, a Vice-Chair/Chair-Elect pro tem or Secretary pro
tem shall be appointed from the membership of the Association for the
remainder of the term by the Chair.
Section 5
The appointment of a Vice-Chair/Chair-Elect pro tem or Secretary
pro tem becomes effective as soon as it has been confirmed by a
minimum of two-thirds of the Executive Committee and the new officer(s)
have been notified. Such confirmation may be oral but, if so, shall be
followed by a written statement of confirmation. The officer(s) appointed
serve until the end of the term, 31 August.
Section 6
The duties of the Chair shall be as follows:
a. To determine the will of the membership and act in accordance with
that will.
b. To expedite the business of the Association in a manner consistent
with the best interests of the membership.
c. To meet regularly with the University Librarian and/or appropriate
administrative groups to identify matters of concern to LAUC-SB.
d.To represent and speak for LAUC-SB in its relationships with the UCSB
Library administration and any other organizations or agencies, as appropriate.
e. To preside over the meetings of the Executive Committee, and general
membership meetings.
f. To bring to the attention of the LAUC-SB Executive Committee any
matters which require a response or which may be of concern to LAUC-SB.
g. To serve on the LAUC Executive Board and to represent LAUC-SB at
LAUC statewide meetings.
h. To report to the membership regularly on matters of local concern,
as well as on the deliberations of the Executive Board and proceedings
of the LAUC Assemblies.
Section 7
The duties of the Vice-Chair/Chair-Elect shall be as follows:
a. To assume the duties of the Chair in the Chair's absence or incapacity.
b. To serve as a member of the Executive Committee.
c. To serve as a representative of LAUC-SB at the statewide Assembly.
d.To chair the Nominating Committee.
e. To perform such other duties as are assigned by the Executive Committee.
Section 8
The duties of the Secretary shall be as follows:
a. To compile agendas and take minutes for meetings of the Executive
Committee and the general membership meetings.
b. To conduct the LAUC-SB elections.
c. To maintain appropriate divisional records and official LAUC-SB archives.
d.To handle correspondence and publicity for LAUC-SB as directed by
the Chair, and to distribute minutes of LAUC-SB meetings, Executive Board
minutes, minutes of the LAUC Assemblies, and other communications to the
membership, as appropriate.
e. To transmit copies of divisional minutes and to report results of
LAUC-SB elections to the statewide LAUC Secretary.
f. To serve as a representative of LAUC-SB at the statewide Assembly.
g. To perform other tasks as assigned by the Executive Committee.
Section 9
An officer may be removed from office for valid cause (see the current
edition of Sturgis Standard Code of Parliamentary
Procedure) by means of the following procedure:
a. A petition requesting removal of an officer which is signed by at
least ten percent of the members of the Association shall be addressed
and transmitted to a member of the Executive Committee other than the accused
officer. The petition must specify the cause(s) justifying removal, and
copies of the text must be distributed to all members of the Executive
Committee, including the officer in question.
b. The Executive Committee member addressed in the petition shall act
as a hearing officer and shall convene and conduct a hearing within 21
days where the complainants and the accused officer are both given the
opportunity to present their cases. This hearing shall be announced in
a letter to the LAUC-SB membership and shall be open to any member who
wishes to observe.
c. The hearing officer shall provide a written summary of the hearing
and a ballot to the membership within one week. A majority vote of the
general membership shall be required in order to remove an officer. The
vote shall be concluded within two weeks of the hearing.
ARTICLE V. THE EXECUTIVE COMMITTEE
Section 1
The Executive Committee shall consist of the Chair, the Vice-Chair/Chair-Elect,
the Secretary, the immediate Past Chair of LAUC-SB, the Chair of the Committee
on Advancement and Promotion (CAP), the Chair of the Committee on Appointment,
Assignments and Reassignments (CAAR) and the Chair of the Committee on
Professional Development (CPD).
Section 2
The Executive Committee shall advise the appropriate agencies as to
the will of the membership.
Section 3
Within the framework of the LAUC and LAUC-SB Bylaws, the Executive
Committee shall organize and direct the activities of LAUC-SB. To carry
out these functions, the Executive Committee shall:
a. Determine the need for action.
b. Establish a priority list for action.
c. Determine the appropriate course of action.
d.Assign specific written charges to the Executive Committee, a standing
committee, an ad hoc committee or to the LAUC-SB membership
as appropriate.
e. Assess the response to the specific charges, make recommendations,
and seek ratification of those recommendations by the LAUC-SB membership.
f. Transmit ratified recommendations to the appropriate agencies as
the advice and position of LAUC-SB.
Section 4
The Executive Committee shall establish ad hoc committees, appoint
their chairs, assign written charges and specify reporting requirements.
Section 5
The Executive Committee shall ratify LAUC-SB committee membership nominees
submitted by the chairs of LAUC-SB standing or adhoc committees,
with the exception of the confidential advisory committees appointed by
the library administration from LAUC-SB slates.
Section 6
The Executive Committee shall provide or approve slates of nominees
for service on ad hoc or standing administrative committees,
except as prohibited in Section 5 of this article. The Executive Committee
shall specify the appropriate reporting status and relationship of such
nominees to the Executive Committee and the membership of LAUC-SB.
Section 7
The Executive Committee shall appoint or nominate members to LAUC statewide
committees, as appropriate.
Section 8
The Executive Committee shall perform such other duties, consisting
with the Bylaws, as the membership shall direct.
ARTICLE VI. THE STANDING COMMITTEES
Section 1 General Provisions
a. The terms of office for elected chairs of standing committees shall
be one year beginning 1 September. Vacancies are filled using the same
procedures found in Article IV, Sections 3-5 of the Bylaws.
b. Standing committees shall submit to the LAUC-SB members via the Executive
Committee, annual reports outlining their activities.
c. The Chairs of standing committees may, at their discretion, create
subcommittees to handle specific charges which have grown out of the general
charge. A subcommittee shall report its findings and make recommendations
to the chair of the standing committee.
Section 2 The Committee on Advancement and Promotion (CAP)
a. The Committee on Advancement and Promotion shall consist of an elected
chair and sufficient members, as confirmed by the Executive Committee,
to conduct the business of CAP.
b. The CAP fulfills the mandate of the Academic Personnel Manual (APM)
for a personnel committee to advise the Chancellor or designee on the merit
increases, promotions and career status actions for members of the librarian
series. Specific functions of the CAP in this regard shall be as follows:
1) to advise the LAUC-SB Executive Committee on the implementation and
interpretation of pertinent sections of the Academic Personnel Manual (APM)
and to advise appropriate administrative bodies on established APM policy
and procedure.
2) to participate in the continuing development of those performance
standards for promotion and review which implement the applicable criteria
in the APM.
3) to coordinate the work of administratively appointed performance
review committees and to nominate a slate for each of these committees
as well as a CAP member to serve as Chair of each committee.
4) to address the application of performance standards in evaluations
for promotion and merit review.
5) to prepare an annual, analytical report on the review process for
distribution via the Executive Committee to LAUC-SB members.
6) to submit review statistics via the Executive Committee to the membership
of LAUC-SB and to LAUC.
7) to advise on career development programs and participate in the organization
and promotion of such programs.
Section 3 Committee on Appointments, Assignments and Reassignments (CAAR)
a. The Committee on Appointments, Assignments and Reassignments shall
consist of an elected Chair and sufficient members, as confirmed by the
Executive Committee, to conduct the business of CAAR.
b. The CAAR fulfills the mandate of the Academic Personnel Manual (APM)
for a personnel committee to advise the Chancellor or designee on the appointment
of persons to the librarian series at UCSB. The specific functions of CAAR
in this regard shall be as follows:
1) to advise the LAUC-SB Executive Committee and appropriate administrative
bodies on appointments of librarians, or on matter relating to substantial
changes in their assignments as they pertain to the programmatic needs
of the library.
2) to select a member of CAAR to serve as a participant in planning
conferences on appointments.
3) to select a member of CAAR to advise administrative bodies on an
assignment or reassignment action, when appropriate.
4) to review and recommend changes in appointment or assignment and
reassignment principles, policies and processes.
5) to provide general direction for ad hoc Appointment
Committees and to nominate a slate for each of these committees as well
as one CAAR member to serve as Chair of each of these committees.
6) to prepare an annual analytical report on the appointment, assignment
and reassignment process for distribution, via the Executive Committee,
to LAUC-SB members.
c. The CAAR shall appoint one of its members to chair a subcommittee
that maintains a program to welcome, orient, and mentor librarians (W.O.M.).
d. The CAAR shall perform other duties and tasks as assigned by the
LAUC-SB Executive Committee.
Section 4 Committee on Professional Development (CPD)
a. The Committee on Professional Development shall consist of an elected
Vice-Chair/Chair-Elect, an elected Chair and sufficient members, as confirmed
by the Executive Committee, to conduct the business of the Committee on
Professional Development. The Vice-Chair/Chair-Elect assumes the position
in July, following the election in June, and shall succeed to the office
of Chair in the second year of a two-year term. The terms of committee
members will begin in July. In addition, the LAUC-SB representative to
the statewide Research and Professional Development Committee is a member
of this committee, serving according to the statewide terms of office.
b. The CPD fulfills the mandate of the Academic Personnel Manual (APM)
for a committee to advise the Chancellor or designee in research and professional
development matters for members of the librarian series. Specific functions
of the CPD in this regard shall be as follows:
1) to monitor and approve disbursement of all funds for research and
travel;
2) to advise the LAUC-SB Executive Committee on matters relating to
professional development;
3) to evaluate the UCSB Library professional development program, including
an annual review of the program's goals, criteria, policies and procedures;
4) to disseminate information to the membership regarding research and
travel activities;
5) to advise LAUC-SB members in the preparation of research proposals
as needed;
6) to serve as the review body for all research proposals submitted
by LAUC-SB members for local and statewide funding.
ARTICLE VII. THE AD HOC COMMITTEES
Section 1
The term of service for Chairs of ad hoc committees and
committee members shall be determined by the Executive Committee.
Section 2
The duties of ad hoc committee Chairs shall be as follows:
a. To carry out the written charges as assigned by the Executive Committee
concerning matters outside the purview of the standing committees.
b. To participate in the discussions of the Executive Committee as they
pertain to the charges of the ad hoc committees.
c. To report on the results of committee work, in keeping with the written
charges to the committee. When an ad hoc committee has been
concerned with matters of more than local interest, the Chair shall send
copies of all substantive reports to the Chair of the related statewide
LAUC committee and to the LAUC president.
ARTICLE VIII. THE MEMBERSHIP MEETINGS
Section 1
The LAUC-SB membership meets at the call of the Executive Committee
or upon written request to the Executive Committee by at least five members
of LAUC-SB. Information about and agendas for meetings shall be distributed
to the membership in advance.
Section 2
The Chair presides at membership meetings. In the absence of the Chair,
the Vice-Chair/Chair-Elect presides. The Secretary serves as Chair in the
absence of both the Chair and Vice-Chair/Chair-Elect.
Section 3
One-third of the membership is a quorum.
Section 4
The current edition of Sturgis Standard Codeof
Parliamentary Procedure governs this organization in all
parliamentary situations not provided for in its Bylaws or adopted
rules.
ARTICLE IX. THE ELECTIONS
Section 1
LAUC-SB elections shall be held annually during the month of June.
Section 2
All LAUC-SB members shall be eligible to vote and to hold office within
this division.
Section 3
The nominating committee shall consist of the Vice-Chair/Chair-Elect,
who shall chair the committee, and three members appointed no later than
thirty days prior to the election by the Executive Committee.
Section 4
The nominating committee shall nominate candidates for Vice-Chair/Chair-Elect,
Secretary, Chair of CAP, Chair of CAAR and Vice-Chair/Chair-Elect of CPD.
Section 5
The Chair of the nominating committee shall submit the slate of nominees
to the LAUC-SB membership at a general meeting held not later than two
weeks before the elections.
Section 6
Upon presentation of the slate of nominees, LAUC-SB members may nominate
additional candidates.
Section 7
The Secretary, LAUC-SB, shall confirm the consent of the nominees to
be candidates for LAUC-SB office; shall prepare a mail ballot to include
statewide as well as local candidates for office and distribute the ballot
to members at least fourteen days prior to the stated deadline for voting;
shall count returned ballots in the presence of two witnesses; and shall
inform the membership of the results within ten calendar days following
the stated deadline for voting.
Section 8
In the event of vacancies in elected offices, special elections shall
be held in accordance with Article IV, Section 3-5. The same procedures
and rules shall be applied in the event of a vacancy in the position of
CAP Chair, CAAR Chair, CPD Chair or CPD Vice-Chair.
ARTICLE X. ARTICLES AND MODIFICATIONS
Section 1
These Bylaws may be amended or modified at any meeting of the
membership or by a mail ballot vote from the membership, provided the amendment
or modification has been reviewed by the Executive Committee and copies
of the amendment or modification have been distributed to the membership
at least seven calendar days prior to the meeting or vote.
Section 2
An amendment or modification of Division Bylaws shall be considered
ratified if approved by a majority of the valid votes cast.
Section 3
All proposed changes presented to the Executive Committee shall be accompanied
by a statement of the purpose and effect of the proposal, including the
text of any change.
Section 4
These Bylaws and any amendments thereto shall be subject to review
by the statewide LAUC Committee on Committees, Rules and Jurisdictions,
to assure that they are in accord with statewide LAUC bylaws.
Revised June 1990
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