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UCSB, Davidson Library, Library Job Description
DIRECTOR, LIBRARY DEVELOPMENT AND OUTREACH
(Development Officer II)
Duties/Responsibilities:
The Director of Development and Outreach for the University Libraries works to optimize private philanthropic support for UCSB, focusing on the University Libraries, in response to academic priorities established by the University Librarian. As a member of the Development Office staff, the Director's fund raising efforts are devoted primarily to the Libraries (80%) and the remaining time to other University initiatives as assigned.
The Director focuses about 65% of his/her time on major gifts ($25,000+) fund raising activities. Thirty-five percent of the Director's time is focused on other activities related to fund raising, including some solicitations of gifts under $25,000, liaison and programming with the Friends of the Libraries, development of campaign materials, assistance with programs and marketing materials for external and community relations, and some administrative and managerial duties such as planning and coordinating.
With regard to major gift fund raising, the Director is responsible for designing and executing planned strategies for the identification, cultivation, solicitation, closing and stewardship of private gifts from individuals, alumni, corporations, foundations, and organizations. He or she works personally with top donor prospects, and also supports the University Librarian, other senior administrators, faculty and volunteers in top prospect relationships, in order to maximize philanthropic support for the Libraries and for UCSB, raising gifts to meet identified fund raising priorities. Additionally the Director, works to ensure that all aspects of the development program under his/her management are internally consistent, thematically related, and compatible with the policies and priorities of the respective administrators, the Libraries, Development Office, and the University.
The Director's specific duties include the following - identify, cultivate, solicit, close and steward major gift prospects. Create and execute a master plan for development of private gift support, focusing on the Libraries, which, based on the University Librarian's direction prioritizes and coordinates its fund raising efforts. The Director shall create an annual operating plan, expenditure budget and revenue goal each year, as approved by the University Librarian and Assistant Vice
Chancellor or designate, and shall execute the plan. The Director shall devote significant effort to personal solicitation focusing primarily on major ($25,000+) gifts; create a clear list of fund raising priorities for the Libraries, based on the University Librarian's priorities. Meet individually with major gift prospects in and of the Santa Barbara region. Support the University Librarian and/or senior administrators as appropriate, in major donor prospect relationships including planned strategies leading to gifts; prepare briefings for development-related meetings; draft letters to donors and prospects; attend various meetings and University events, including some activities on weekends, evenings and out of town, in order to cultivate or solicit donors.
Manage the assigned expenditure budget for the program; develop and manage volunteer involvement for the Libraries' major gift fund raising efforts, as well as work with Trustees of the UCSB Foundation Board. Initiate donor recognition and publicity as appropriate. Design and execute tailored acknowledgements and recognition of large gifts, working in
coordination with the Office of Donor Relations and Stewardship, and participate in various Development Office, Libraries, or other University committees.
Work with the Friends of the Libraries to foster the membership outreach and development potential of the FOL through programs, mailings, events, individual contacts and special projects. Attend FOL meetings. Coordinate with appropriate staff to prepare and produce printed and electronic publications in support of the Libraries fund raising and outreach efforts (brochures, mailings, press releases, web pages or other similar materials).
Reporting and Functional Relationships:
The Director is a member of the Development staff, reporting to the Assistant Vice Chancellor (AVC) of Development or designate. The Director's performance is jointed reviewed by the University Librarian and the AVC or designate. The University Librarian evaluates the Director's performance in areas such as his/her knowledge of the Libraries specific goals, case for support, and fund raising priorities; his/her ability to serve the Libraries unique needs, and his/her proficiency in execution of the Libraries fund raising plans. The University Librarian establishes fund raising priorities. The AVC for Development, or designate, evaluates the Director's performance in areas such as knowledge of the University's case for support, professional fund raising procedures, techniques, and standards; achievement of fund raising and volunteer management goals as defined in the annual operating plan; and knowledge of and compliance with
University of California, UCSB, and The UCSB Foundation policies, procedures and systems as these pertain to Development. The Director coordinates with both the University Librarian and the Development Office
to establish an action plan, goals and priorities.
The Director shares in the supervision of the Administrative Assistant plus other secretarial or support staff on a temporary or occasional basis.
The Director coordinates closely with the Trustees of The UCSB Foundation and other volunteers with assists the Libraries major gift fund raising efforts. The Director manages volunteer fund raising groups as appropriate (including development-oriented support groups wherein the Director serves as the VCIA designate) for the Libraries and manages individual volunteer activities.
The Director's other working relationships include a close, daily working relationship with the University Librarian and the Libraries senior administrators and members of the Development Office staff. The Director has close working relations with colleagues throughout the Development Office and Division of Institutional Advancement. The Director ensures coordination between fund raising for the Libraries, and other development office programs such as the Annual, Special and Regional Program, the development program for Foundations, Corporations and Planned Giving; the Prospect Research Office; the Prospect Management and Tracking System; the Donor Relations and Stewardship Program; donor acknowledgement programs which support development, and other development-related units. In this effort, the Director ensures maximum and efficient use of the University development and Institutional Advancement programs, to support the Libraries efforts to raise gifts. The Director also interacts with faculty, administrative staff and the larger campus community.
Minimum Requirements:
Bachelor's Degree and proven skills in the profession of university development, and effort to continually maintain and enhance professional knowledge. Broad knowledge of the principles and practices of major gift fund raising, preferably in a University setting. Understanding of operating, capital and endowment fund development, and general understanding of planned giving. Skill at gift negotiation, gift solicitation, and proven skill in goal achievement. An understanding of the environment of a large, public research university and also a keen understanding of university libraries. An understanding of volunteer affiliate groups and appropriate operations and events; understanding of community relations initiatives and the interrelationships among community and campus support for the libraries.
Willingness to accept responsibilities and assignments and to handle them thoroughly. Sensitivity to long-term relationship building and stewardship with donors and potential donors. High level of initiative, creativity and energy and the ability to work independently. The ability to articulate the case for higher education, and UCSB in particular. Excellent oral, written, and interpersonal communication skills. Strong professional ethics, discretion and judgment.
Knowledge of office and productivity software sufficient to function smoothly in a highly technical-based environment (including but not limited to word processing, spreadsheet, database, email, and Internet applications).
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