December 1973 -

first meeting: emphasis on practical matters including staffing, identifying expensive purchases made, etc.

membership open to documents librarians from: Northern campuses of UC, Stanford, Northern campuses of California State Universities, the State Library, San Francisco Public; membership extended to Santa Clara and most recently to the University of Nevada/Reno in 1989 or 1990

de facto attendance in early years: Berkeley, Davis, Santa Cruz, Stanford, State Library, Cal State San Francisco, San Jose and Hayward, San Francisco Public, and Cal State Sonoma until 1976

- cooperative collection development
- computer produced lists
- retaining only 1 set of little used items with improved retrieval
- broadening lending policy of non-circula- ting materials etc.

- report on the UN training course
- report on the Census seminar
- Cal state depository - status of AB3539
- new acquisitions
- acquisitions poicy for county, municipal and other state publications
- Northern campuses documents union list of major holdings and microfilm holdings (lack of enthusiasm for cooperative acquisition of state documents); little coordinate of major microfilm purchases with Stanford being the major acquirer

- report on Depository Library Council
- State Library experiment on inputting California documents in BALLOTS (i.e., RLIN)
- discussion of documents in microform
- gpo tapes
- tour of Hoover

- report on DLC
- gpo microforms
- BI
- direct borrowing (use of jitney)
- database searching
- definitions of collection development policies for documents
- shared purchases: role of documents staff, and what's in the offing
- notable purchases and updating the union list

Oct. 1978: State Library

UC documents librarians (Southern Section) meet with some Northern colleagues and send joint letter to M.Abell and Library Council concerning a) possible systems available for automated information retrieval and processing for government publications b) possibilities for establishing compatible records for cooperative use

- cooperative bibligraphic projects and studies (Sharon Anderson memo listed in Oct. 1979)
- shared purchase recommendations
- local update
- databases and searching for documents

NATURE OF THE GROUP

"This topic generated a lengthy discussion. Sue Gold from Berkeley said a group of UB and Stanford Documents Librarians first met in December 1973. Emphasis was on practical matters - student staffing, what expensive purchases are being made, etc. Since the mid- 70's the group has grown and both scheduling and focus have centered on reports of Depository Library Council meetings.

Discussion focused on composition of the group (shold it be narrowed or broadened further), type of items appropriate to the agenda, and structure of the meetings.

It was decided that group membership will remain as it currently is but that guests may be invited to meetings. More attention will be given to agenda preparation. Spring meetings will be held at UC Berkeley on the first Thursday in May, fall meetings will rotate among members and be held on the first Thursday in November. (WDR's 1993 note: Fridays were substituted for Thursdays and the fall meetings are in Berkeley and the spring meetings rotate) Stanford (David Rozkuszka) and Berkeley (Sue Gold) will prepare the agenda."

1993 recollection by David Rozkuszka of the discussion: the libraries generally concurred that topics of interest would likely be generated by Berkeley and Stanford, hence those two institutions were the agenda setters; the focus of the group would be UC/Stanford/State Library; the State Universities, Santa Clara and S.F. Public would attend and participate as regular members.

With Sue Gold's eminent departure, agenda setting devolved to the hosting library. Interest was generated in a separate meeting of UC Berkeley and Davis, and Stanford concerning foreign and international documents. One meeting organized by Gary Peete was held in Berkeley in 1989 (?), and recently there has been renewed interest in a follow-up meeting.

The acronym NOCAL no longer addresses the composition of the group and NOCARD has been suggested as a substitute: Northern California And Reno Documents.

de facto membership: Berkeley, Davis, Santa Cruz, Stanford, Reno, State Library, S.F. State, Sacramento State, San Jose State, S.F. Public, Santa Clara (?)

David Rozkuszka

July 1993