University of California/Stanford
Government Information Librarians Group
Forth Annual Meeting
Minutes
September 20, 1996
California State Library - Library & Courts II, 900 N St., Rm. 340.
9a.m.-3p.m.
University of California/Stanford
Government Information Librarians Group
Forth Annual Meeting
Minutes
September 20, 1996
California State Library - Library & Courts II, 900 N St., Rm. 340.
9a.m.-3p.m.
PRESENT:
CSL: Tom Andersen; UCB: Christof Galli, Ron Heckart, Jim Ronningen, Andrea Sevetson (convenor); UCD: Patsy Inouye, Linda Kennedy (EGIIG), Marcia Meister, Peg Durkin; UCI: Yvonne Wilson; UCLA: Jan Goldsmith UCR: Margaret Mooney (EGIIG); UCSD: Sam Dunlap, Trisha Cruse (EGIIG), Joanne Donovan; UCSF: no representative; UCSB: Sherry DeDecker, Janet Martorana UCSC: Cynthia Jahns, Joanne Nelson; SU: Chuck Eckman, Roberto Trujillo (CDC representative); DLA: Laine Farley (EGIIG)
Recorder: Jan Goldsmith (a.m.), Sherry DeDecker (p.m.)
The meeting was called to order at 9:15 a.m. Introductions were made, and minutes from last year were passed out with two corrections.
I Round Robin - updates and reports from campuses
San Diego: Cynthia Jahns has left and is taking the open position of Government Documents Librarian at UC Santa Cruz. She will begin there October 1. The San Diego department is waiting to see if they will be able to fill her position. Sam Dunlap was hired a year ago to cover International Documents.
Davis: UCD Government Documents is finding its web interface very useful in reference. Docs is programming its new CD-ROM workstations to run under Netscape from Windows 95. This avoids the incompatibilities with DOS discs experienced under Windows NT. Contact Juri Stratford for more information. The Library is using a Xerox Docutech Printer as a printing solution for networked CD-ROMs and Internet printing.
Riverside: Not much new to report; they are implementing the INNOPAQ system, and the Government Documents department is heavily into this process. They are also working intensively on Infomine.
Irvine: The library was closed in June for the Retrofit project. They have moved material to the Science Library, where there is now a joint service desk for Reference and Government Documents. The Government Documents staff the desk mostly in the afternoon. Pei Shui left in August, so there are now 3 and 3/4 FTE left in Government Documents. Yvonne will handle the technical processing. They will be in the Science Library about 6 months. They have been providing reference service with fiche (all microfiche have been moved over) , the Internet, and a few other items. Their serials have been slowly entered into MELVYL; California Documents have not shown up yet.
UCB, Institute of Government Services (IGS): Ron Heckart reported that Marc Levin will succeed him as head, because they rotate the office. IGS has signed a contract with the Public Policy Institute of San Francisco to do research for money. The Public Policy Inst. does a great deal of research on Mexico.
UCB Government & Social Science Information: Andrea Sevetson reported that as of July 1, 1996, there are now two units with what was formerly Government & Social Sciences Information. They report to Barbara Kornstein, AUL for Social Sciences and Professional Schools. Andrea is now in charge of the Government Information Unit and handles Federal documents and European IGO's; Susanna Hinojosa handles California, US States, Latin America and Iberian Peninsula documents; Christof Galli, UN and specialized IGO's; and Jim Ronningen is handling Australia, New Zealand, Japan, and European foreign national documents. Boalt Hall, the UCB Law School, is closed until November.
UCSB: No staff changes; they still have a merged desk, with reference and Government Documents. The collections have been shifted so that now they will have open stacks for the cataloged collections. Eighty percent of the California documents collection has been converted to MELVYL (20% is in local storage and not yet converted), and 20% of the federal documents have been converted; not much of the foreign, international or local has been converted.
UCLA: MGI's Web page is in test mode, and will soon be released to the public. As soon as it is, Lauri Kram will send out the URL for it via e-mail. MGI has also initiated its GIS (Geographic Information System) services on April 1, 1996. Samples of general GIS related handouts were distributed at the meeting. If anyone has any more specific questions, they should contact David Deckelbaum at (310) 825-1088, or ddeckelb@library.ucla.edu. Also, we have created a full-time Computer Resource Specialist position in MGI, shared by two half-time employees, to coordinate all the automation in the department. The whole library system has been very preoccupied with ORION2 development.
Stanford: They have a new staff member, Diane Carrier. Her title is Operations Manager, and we should send direct loan requests to her, at carrier@sulmail.stanford.edu. WEBCAT will be availableto Stanford in November, and public access in December, but they will remain with SOCRATES through fall quarter. They have been approved to get the MARCIVE shipping list service.
UCSC: Cynthia Jahns will start there Oct. 1. The OCLC tapes for their federal documents have been loaded, so they will now appear on MELVYL. They are working on a web page.
California State Library: The State Library will duplicate fiche for any of us on direct Interlibrary Loan. They have bought the entire CIS microfiche Executive Documents Collection 1910-1932, prepaid through 1998, for $275,000. (Not sure about this $) Also, Tom Anderson reported that the library will be seismically upgraded starting next year; the central stack tower will have to be completely destroyed and rebuilt. The entire collection, including government documents, will have to move off-site, possibly 30-40 miles away. Only the Law Library and the Reference Center will stay in the library building. The project will take more than two years, and in the end, they will have 7 levels instead of 13, all with compact shelving.
DLA: Laine Farley reported on Stat-USA. Apparently the vendor won't consider UC as one domain, so each campus has to pay the full charge as a location. But we may be able to negotiate pricing as a consortia. We should each lobby our Public Services AUL's and say we would like to have Stat-USA. There is a security problem with the passwords, because once you give it to a patron, they can take it away. At UCSD, Trisha paid for Stat-USA out of serials funds, but she says it doesn't work without a password. UCSB is using it, however, and likes it. Stanford is having less success with it. We then discussed WNC, the "World News Connection." UCSC and Stanford are using it; Berkeley is thinking about it. It also has a password problem, because any user can change the password, and then no one else can use it. Action Item: Chuck Eckman from Stanford will send out on GovInfo the name of the person at WNC to whom to send comments on their product. Sherry Dedecker asked if anyone had looked into Global NewsBank or Readex.
II Collections Issues
Patent and Trademark Office CD-Roms; should we keep them or not? They present many problems, especially in terms of space, because 3-4 per week are expected; if they later include the entire patent application, there may be as many as 10 per week. The Trademark disks are easy to use, and are good for business services. Andrea said that UCB would probably not select them, because there are 3 patent depositories within an hour of them. Discussion followed on possibilites for Interlibrary Loans for Patents if all but the patent depository libraries cancel their item numbers for the Patent CD's. Also, what about the fact that most patent searching libraries are quite expensive for searches? A lot of CASSIS is on the PTO database/Web site, but the material on the PTO website is not full text.
Foreign Government Document Collection Development: Jan Goldsmith brought up the problem of fewer librarians and heavier workloads as it affects covering foreign documents collection development: foreign jurisdictions are being neglected. Andrea said Berkeley has the same problem; for them, European documents are not being ordered. Approval plans for Africa and Latin America have been helpful for those areas. Should we be dividing up the world between campuses? Stanford and Berkeley have been collecting heavily in Mexican documents. The Library of Congress office in Nairobi can provide statistics for 22 countries very cheaply; Berkeley is looking into that. But this problem is bigger than just UC; it's a national problem, because with shrinking budgets, everyone is collecting the same major publications, and no on is collecting the more esoteric ones.
ACTION ITEM: UCLA, UCB and Stanford will develop a survey to survey the 9 campuses and the Law Libraries.Miniscap: A short discussion followed of Adan Griego's question, should MiniScap fund a few large ticket items instead of many small ones: Linda Kennedy pointed out that the current procedures are flexible enough to fund either large items or a number of small items. The group preferred a flexible approach.
ACTION ITEM: Andrea Sevetson will forward this information to Adan Griego. Roberto Trujillo will also convey our feelings to the 10/4 CDC meeting.ACTION ITEM for 96/97 CYCLE: The Northern UC Group will discuss options at their meeting on 11/7. GILS will meeting again on e-mail or at ALA to discuss.
III EGIIG update: (Linda Kennedy) (The update is on the various projects EGIIG "sponsors" are operated. EGIIG itself has no funding.
The key point brought up at their last meeting is the growing concensus that we should take steps to be an electronic depository for the state; although not necessarily the only one. We have no confidence that specific publications offered in electronic format will be available archivally. Our researchers need historical material; if the electronic format items disappear, they will not have the materials to work from. These items need to be available on a national level.
Infomine: Margaret Mooney reported on Infomine, saying that the system is now nationally known, and has even had requests to be bought! About 300,000 accesses per month are recorded, and 5000 sites use it as a link; PC Magazine has listed it in two places on their latest map. Margaret and her co-developer, Steve Mitchell, have received a LAUC research grant for $10,000 to make the product more transportable. The outcome will be that Laine Farley will house Infomine at DLA, where the machine is much more powerful. The telecommunications level line will be greater, and should perform better. The URL will change to UCOP. She urged all campuses to help by adding records! A coordinator is needed for California Documents; Lauri Kram has volunteered to coordinate local California documents. Margaret needs a coordinator from each campus.
GOVINFO list: please send notices, when we are closed, when we hire new staff members, etc.
ACTION ITEM: Linda Kennedy Agreed to send information to Andrea Sevetson for the web site (http://www.lib.ucb.edu/GILS) on how to subscribe to govinfo.
IV. UC/STANFORD ELECTRONIC GOVERNMENT INFORMATION INTIATIVES GROUP (EGIIG) Update: Linda Kennedy
A. Potential joint/individual projects for providing access to or archiving federal information
- GPO is looking for potential partners to engage in cooperative projects with GPO and other federal agencies. Interested campuses should contact EGIIG. Possibilities could include a targeted collection, or an agreement to archive all information from a particular agency.
- Mapping
- Teale Data Center has a licensing agreement for use of their GIS data, which they will enter into campus-by-campus. They provide this data to campuses at no charge.
- Project Alexandria wants to expand to more UC campuses, as well as Stanford. The group is inviting other campuses to participate by linking to this data.
- Map librarians of UC (Wendie Helms, UCR, Mary Larsgaard, UCSB, Larry Cruse, UCSD) are coordinating an INFOMINE- based Map/GIS Internet resources collaborative project.
B. UC and CSL potential roles in development of an electronic regional depository in California
Tom Anderson said that CSL does not have the capability of taking on this role; believes that would be a more appropriate role for the UCs. The changes being discussed to Title 44 could split the regional responsibilities, with CSL keeping the print and the UCs becoming the electronic regional. There is a consortium of schools in Los Angeles also considering taking on the role of an electronic regional depository.
C. Report on GPO Access: Patricia Cruse
- Patricia reported that UCSD lost the interface to GPO Gate last April. In June GPO Gate was launched at DLA. She is offering handouts and guides in electronic format to campuses; will also put these on GPO Gate for downloading.
- There is a new program which limits statistics by institution. It can be programmed so individual campuses can identify and target users; request from Patricia.
- Poster session: Sherry DeDecker, Victoria Williamson and Patricia put on a GPO Gate demo session at ALA in New York, which will be repeated at CARL. Copies of the handouts will be made available online for use as a training tool. The session consisted of constructing a legislative history of the Telecommunications Act.
- Patricia and Linda spoke with GPO in the Spring to propose GPO Gate becoming a mirror site. Having a west coast mirror site would alleviate the system clogging because of the remote access. At the time GPO declined as they were planning a new version of GPO Access in December using OpenText; now they are indicating they may be interested after all.
- GPO wants us to become involved more projects that will bring new information into the program such as the LLBL census, School District Data Books, and EPA Toxic Release Inventory microfiche. Give ideas for partnerships to EGIIG.
ACTION: Send EGIIG ideas for partnership projects with GPO AccessGPO Gate Users Committee: Patricia Cruse, UCSD, Sherry DeDecker, UCSB, and Lynne Reasoner, UCR, have volunteered so far. We need one volunteer from each campus to join the committee.
ACTION : Give names of a volunteer from each campus for the GPO Gate Users Committee to Linda Kennedy by October 4.
V.Report on the Social Sciences Data Library Consortium (SSDLC): Andrea Sevetson
Andrea reported that LBNL (Lawrence Berkeley National Laboratory) will as of October 1 no longer support the census disks. UCB received money from the Chancellor to take the disks and machinery; all the census information will now move to the UCB Library. There are 240 disks; UCB may not be able to continue to serve the world without affecting campus traffic, so access may need to be limited in the future. Andrea passed out a draft of UCB Library's statement regarding this transfer, available at http://www.library.ucsb.edu/GSSI/uc_cdrom.html
SSDLC has been meeting for a year. Member libraries are UCB, UCSD, Harvard, Stanford and Oregon. Its goal is to facilitate access to more data by eliminating duplication, sharing data access and technical knowledge, and saving costs of developing interfaces to data. Three projects have been identified for possible cooperative access: Census, International Monetary Fund (IMF) financial statistics, and Citybase, a developmental software program which provides city-county data 1949 -.
The big issue is how to provide access to the public but recoup costs. Discussion is ongoing as to the possibility of charging for access, but giving preferential access to consortium members.
A project oversight group is working on STF 3, which UCB will implement.
VII Survey - Cataloging Electronic documents
Patricia Cruse received only 3 responses to the survey. She circulated a report that Becky Ringler, UCSD, and Bill Timberman, UCSB, prepared in response to a charge from HOTS, which recommended a way to catalog electronic sources so records cluster in MELVYL. Becky and Bill coordinated with Tad Downing's recommended composite record which makes use of the 530 and 856 fields mandatory. They recommended adding subfield deliminators so the display will work in individual UC opacs. The charge will go to HOTS.
ACTION:
1- Corrections to directories to Andrea
2-Corrections to major microforms list to Linda
3-1997 California depository librarians meeting place to Tom
Maintained by: Sherry DeDecker
Updated: 10/11/04 08:30:48