CHLD Order Info

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Order Information In The Copy Holdings Screen

If a copy of a title has ever been ordered, an order linkage line appears below the item record line in the copy holdings screen. (To get to the copy holdings screen, see Getting Around in LTMA.)

The order linkage consists of two letters, a dash, three numbers, a dash, three numbers. Example: AN-001-001

The first set of numbers refer to the order number. Use this number to view the desired OPR. For instance to view the current standing order for the paper copy of the serial below, give the command LTMA dor 1. To view the standing order for the fiche copy, give the command LTMA dor 2.

The second set of numbers offers no useful information.

LTMA DONE                                                                           AAB3685
           NOTIS COPY HOLDINGS             L116
MA SERL ISSN 0021-9347 S/STAT c FREQ S/T p
Journal of Black Studies -- Beverly Hills
STATUS h DT 04/18/90 AD none
NOTES |a dah 07/30/93 hld mhl opr |a bkp 7/11/91 hld vhl
001 2L CN |a blks,ncir |b E185.5 |c .J8
      NOTES |a bv i=w/lis repl92 T v
      MHLD ITEM RECORDS 24
      BN-001-001 XN-001-001
002 2L CN |a blks,ncir |b E185.5 |c .J8                                                    |d 07/11/91
     NOTES |a um= Microfiche |a (put fiche in 1 pocket) v
     MHLD
     BN-002-001
003 2A CN                                                                                            |d 10/17/94

The first two letters are the order status codes. They tell whether the order has been placed, filled, or cancelled. They may give you all the information you want. The meanings of the codes slightly between monographs and serials.

LTMA DONE                                                                           AAZ6630
                                                NOTIS ACQUISITIONS                                            L116
MA BOOK LC          68059613//r83
Gladstone, W. E. (William Ewart), 1809-1898.
     The Gladstone diaries    ;   edited by M. R. D. Foot. -- Oxford : Clarendon
P., 1968-
PO   :   001AAZ6630   09/06/91   ORDUNIT:    AQ    RECUNIT:    AQ    SCOPE: 2
VENDOR: COUTTS          ACTINT:   0180   POP:   x   L1:      L2:
VA:
NV:
NO: 900,732 01/25/83 (vendor notified)
SOURCE:                            REF:
DIV 001 CCN 001 NOTE:
                                                                                      MED:         PCS:
001 BN v.12+                                                           E 0.00 EN 00 MD 09/06/91        AD 04/10/95
           FC     hist           94/95           CUR usd AMT         0.00    CN    01    XPM    a    L3/4    df
002 PX v.12            INV 41104D372 479447 MD 11/04/94
           FC HIST           94/95 XC 0400 AMT         91.00 usd PT 0 CN 01 PD          91.00
003 R   v.3-11 rcv 900,732 (vhld=v.1-11)

Information in the transaction lines is not in chronological order, the lines always occur in the following order: Pay, Receipts, Memos, Notes. See MD (modification date) for latest action.

Pay lines show the invoicing information; the amount paid shows after PD on the next line. The P line also shows what volume of a multi-volume work has been paid for.

Receipt lines show what has been received. In those cases in which a single monograph has been ordered, we do "implicit" receipt. That is, we create only a pay line; we do not create a receipt line.

Memo lines show what NOTIS-created letters have been sent to the vendor. NOTIS has many codes that can be used in memo lines. The codes take up only a few characters in the OPR but spell out sentences on the form that is mailed to the vendor.

Note lines contain reports and responses from vendors and any other notes needed for internal purposes. See the list of Authorized Notation Codes Which do Not Generate pegasus OPAC Messages for an explanation of the abbreviations.

Author: Laura Nanna
Last modified: May 12, 1998