Purpose

Space in the UC Santa Barbara Library is primarily intended to deliver academic research collections, services, programs and study space to the University, as well as for Library sponsored or co-sponsored events. Use by others for non-Library events remains limited. The UCSB Library is able to make two rooms available for occasional use to currently affiliated campus groups to hold meetings, workshops, small conferences, special events, or other functions. These rooms are not available for standing meetings, regularly-scheduled class sessions, or recurring events and series. In order to keep the rooms available for multiple purposes and organizations, each organization is limited to two bookings per quarter.

Available Spaces

Two rooms only are available for reservation (use the links below for room specifications):

No other Library spaces are currently available for booking. If you have requirements that cannot be accommodated by these two Library spaces, it is suggested that you pursue other options on campus, such as Conference Services, IHC, MCC, Mosher Alumni House, or UCen.

Eligibility

Representatives of UCSB departments and offices are eligible to reserve the Library’s two available rooms. These rooms cannot be reserved for personal use or for use by current student groups or alumni groups.

Fees

The Library does not charge any fees to reserve or use its spaces. However, recharge account information will be collected during the reservation process to cover any damage, loss, or additional cleaning that results from use of these rooms. All setup and cleanup are the responsibilities of the event organizer.

Groups must host their meetings free of charge for their attendees.

Reservation Requests & Approval

Groups should submit requests via the Library Space Reservation Request Form. Requests are reviewed by the Library on a case-by-case basis; a response will be provided within 3 working days. Requests must be made at least 2 weeks ahead of the requested date and at most 2 months in advance.

Guidelines

Groups using these spaces must agree to this and all other Library policies, in particular the Building Use Policy. The Library reserves the right to ask users to discontinue any activity that disrupts the normal activities of the Library. Failure to comply with these policies may result in withdrawal of future meeting room privileges.

Furniture

Groups must arrange the moving, rental, or re-configuration of furniture with UCSB Furniture Services at their own cost. Library furniture can only be moved temporarily to designated adjacent storage areas. Groups cannot use furniture from other areas of the Library. The Library does not offer any assistance with meeting-related furniture moves.

Technology

The Library can orient you to the installed equipment in its reservable spaces, if requested. Technical support for your own devices or the rental of additional equipment may be arranged through UCSB Instructional Development

There is wireless connectivity throughout the Library. UCSB faculty, students, and staff can access the wireless network using their UCSB NetIDs and passwords. Arrangements for wireless Internet access for guests attending your meeting can be arranged at the time of your booking.

Food and Drink

Food and drink is permitted in Library meeting spaces but must comply with the Library Building Use Policy, as well as campus policies related to catering and food service.

Deliveries

A representative of your group must be present in the Library to receive all vendor deliveries via the loading dock or public entrances. No Library staff will receive deliveries or provide vendor access to the reserved room.

Custodial

The Library does not offer special custodial services to groups with reservations in Library space. These rooms are cleaned daily, but may show signs of recent use. If you require additional cleaning prior to the start of your meeting, you must arrange it yourself.

Groups are required to return furniture to its original layout and condition, and remove all food debris before the end of their reservation period. Failure to return the room to its original condition may result in a charge to the event organizer's account.

Contact

Questions about this policy should be directed to the UCSB Library Administrative Offices at (805) 893-4069.

Space Specifications

The UCSB Library reserves the right to relocate an event to a comparable space within the Library, if necessary.